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Canadian Student Participation in the NASA International Internship (NASA I2) Project (summer , fall & spring )

Announcement of Opportunity

Publication date:

Application deadline:  New

The Canadian Space Agency (CSA) only receives applications when the selection process is open. This Announcement of Opportunity (AO) is currently open for applications for the summer , the fall and the spring NASA I2 internship sessions. Note that due to the COVID-19 pandemic and in order to ensure the safety of interns, the internship sessions that were supposed to take place in summer , fall and winter have been cancelled. NASA plans to resume the program in the summer of 2021.

Important notice

Significant changes have been applied to the previous NASA I2 AO. Applicants are asked to read the following AO thoroughly, including the Frequently asked question (FAQ) section, which is updated on a regular basis, before submitting their applications. All applications deemed incomplete will be rejected.

Key dates:

Table of contents

  1. Introduction
  2. AO objectives
  3. Eligibility criteria
  4. How to apply
  5. Evaluation process
  6. Service standards
  7. Available funding
  8. Grants agreement
  9. Confidentiality and consent of personal information
  10. Outreach activities
  11. Frequently asked questions (FAQ)

1. Introduction

As part of its commitment to support the development of the next generation of space professionals in Canada and to foster future international collaboration between Canada and other countries, the CSA joined the NASA International Internship (NASA I2) Project.

NASA I2 is a NASA initiative that seeks to better prepare students (U.S. and international) for future missions that require innovative thinking and cooperation with international collaborators. It is an intensive experience with an emphasis on learning, teamwork, research, and creativity. The program balances science and technology exploration with intercultural experiences. Interns take part in seminars on a wide variety of topics from both internal and external experts, informal discussions, supervised research, group projects, cultural lunches/ dinners, poster presentations, tours of NASA facilities, and other self-organized social events in the area. Interns make connections with peers and professionals in their fields and form relationships that serve them throughout their careers.

Internships are offered by NASA in three sessions during the calendar year: spring (16 weeks), summer (10 weeks) and fall (16 weeks). Current NASA participating research centres are the Ames Research Center and the Goddard Space Flight Center. The internships are not remunerated.

As a NASA I2 Project participant, the CSA may nominate highly qualified university students who may subsequently be selected by NASA to participate in internship projects along with U.S. students and students from abroad.

As the only official agency in Canada allowed to submit candidates to NASA for the NASA I2 Project, the CSA will manage, through this AO, the preselection of Canadian graduate students that have a demonstrated expertise and background in scientific and technical areas of interest to NASA and the CSA. Interested students should refer to the NASA I2 Project List (PDF, 518 KB) and submit their application for one internship project. Candidates may select up to two (2) alternate internship projects in case their first choice is not available. In that case, NASA could consider the alternate choices. However, applications will be assessed by the CSA on their first choice only. Candidates should verify specific project information to know the exact location of each internship.

The CSA and two funding organizations, Mitacs and Fulbright Canada, intend to award grants to the students that are selected by NASA to support them with their associated expenses such as travel, lodging, meals and visa processing costs if applicable. The total grant amounts that could be awarded to each grantee are the following:

The CSA's share of these amounts is $2,000 for a 10-week internship and $3,000 for a 16-week internship.

The CSA will preselect Canadian candidates that comply with the AO eligibility criteria and who successfully pass the evaluation process. As funding organizations, Mitacs and Fulbright Canada will also be part of the preselection process. The files of the candidates that will have successfully passed all the stages of the preselection process, as described in Section 5, will be submitted to NASA for its final selection. The CSA, Mitacs and Fulbright Canada will support a maximum of two (2) candidates per internship session.

This AO is consistent with the terms and conditions of the CSA Class Grant and Contribution Program to Support Research, Awareness and Learning in Space Science and Technology – Awareness and Learning Component.

Applicants are asked to read the following AO thoroughly before submitting their applications. This AO was prepared to help applicants complete the application process, and outlines key elements, including mandatory eligibility criteria and selection process. In the event of any discrepancies between this AO and the individual grant agreement, the latter document will take precedence.

2. AO objectives

The key objectives of this AO are to:

3. Eligibility criteria

To apply to the NASA I2 Project, candidates must meet the following eligibility criteria. Certain criteria are required by NASA under the NASA I2 Project:

Note: Although candidates may indicate their interest for more than one internship session (summer , fall and/or spring ), priority may be given to candidates participating in the NASA I2 Project for the first time or who have not previously interned at NASA.

4. How to apply

Candidates must read the following section carefully and follow all of the steps that are indicated below in order to ensure their applications are completed and submitted successfully.

Candidates have the option to submit their applications either electronically (Section 4.1) or by mail (Section 4.2).

Note on the language of the application – Candidates may submit their application in the official language of their choice, English or French. As stipulated, preselected applications will be submitted to NASA for its final selection. Therefore, preselected applications that were submitted in French will have to be translated to English with very short notice to allow NASA to proceed with the final evaluation. This translation is only required for the purposes of NASA. Failure to comply with this requirement within the prescribed deadline may result in the applicant being rejected.

4.1 How to submit an application electronically

  1. Download and complete the application form (Word, 139 KB);
  2. Assemble the following documents into a single PDF-formatted file, in the same order as is presented below. A complete application must contain the following:
    • A completed Application form signed by the applicant. Electronic or scanned signatures will be accepted for the time being, however applicants must keep a hard copy of the original application form signed by hand (in ink), as the CSA may require the documents with the original signature later in the process;
    • A copy of the applicant's proof of Canadian citizenship (such as a Canadian passport);
    • A single official document from the student's current university, such as an official attestation letter, that includes:
      • A confirmation of the student's full-time enrolment at a Canadian university, at the time of application, in a graduate program in STEM. The confirmation of full-time registration at the time of the internship will have to be submitted later in the preselection process, as indicated in Section 5.5;
      • The applicant's program of study (must be in a topic of interest to the CSA and relevant to NASA's mission priorities, as reflected in the available internship projects (NASA I2 Project List [PDF, 518 KB]);
    • The applicant's up-to-date official transcript for the degree in progress (if at least one transcript has already been released for this degree). The applicant's official transcript must be issued and dated by the university during the semester in which the application is submitted and must include the name of the institution, the program in which the applicant is enrolled, the applicant's complete list of courses, including their mark in each course, and the legend explaining acronyms. The university's grading scale equivalencies between letter grades, percentages and grade point averages must also be provided;
    • The applicant's transcripts for all other undergraduate and graduate studies in STEM previously completed. Universities' grading scale equivalencies between letter grades, percentages and grade point averages must also be provided. If the previous studies were completed in a university abroad, the candidate must provide a proof of degree equivalency, such as an educational credential assessment, confirming that the completed degree is valid and equal to a Canadian one;
    • One (1) copy of a publication in a journal or in conference proceedings for which the applicant is the first author or co-author. This publication will be used to assess the relevance of the candidate's experience to their first choice of internship project;
    • A reference letter from a professor that holds a faculty position at a university and who supervised the applicant during their research work (refer to Section 5.2 of this AO and Section G of the Application form for elements that must be covered in the reference letter). The reference letter must either be included in the PDF file submitted by the applicant, or be sent electronically by the professor to the CSA at asc.stim-stem.csa@canada.ca (the email subject must respect the following formatting standard: "NASA I2_APPLICANT LAST NAME_APPLICANT FIRST NAME");
    • The applicant's curriculum vitae.

The documents requested must be combined into a single PDF-formatted file, in the same order in which they were presented above (with the only exception being the reference letter, which may be e-mailed separately by the professor at his or her discretion).

The applicant must keep one hard copy of all the original documents above with the only exception being the reference letter. The CSA may require candidates who successfully passed the stages described in Sections 5.1 and 5.2 to send a hard copy of their complete application with the original documents (as stipulated in Section 5.5).

  1. Submit your completed application electronically:
    • Submit an account creation request using the Electronic Proposal Portal. Please note that Google Chrome is the browser of choice for submissions. Supported browsers are Google Chrome and Internet Explorer with some restrictions.
    • In the "Proposal title" field of the Electronic Proposal Portal, please use the following formatting standard: LAST NAME_FIRST NAME_NASA I2 2021-2022.
    • In the "Organization" section, under "Type", make sure to select "I don't represent an organization (individual)".
    • Allow up to 72 hours for the CSA to send you an email with instructions on how to connect to the CSA's secure file system to allow you to upload your application securely.

Important notes:

4.2 How to submit an application by mail or using a recognized courier service

  1. Download and complete the application form (Word, 139 KB);
  2. Assemble the application package. A complete application must contain the following:
    • A completed application form signed by hand (in ink) by the applicant (electronic, scanned and typed signatures will not be accepted);
    • A copy of the applicant's proof of Canadian citizenship (such as a Canadian passport);
    • A single official document from the student's current university, such as an official attestation letter, that includes:
      • A confirmation of the student's full-time enrolment at a Canadian university, at the time of application, in a graduate program in STEM. The confirmation of full-time registration at the time of the internship will have to be submitted later in the preselection process, as indicated in Section 5.5;
      • The applicant's program of study (must be in a topic of interest to the CSA and relevant to NASA's mission priorities, as reflected in the available internship projects (NASA I2 Project List [PDF, 518 KB]);
    • The applicant's up-to-date official transcript for the degree in progress (if at least one transcript has already been released for this degree). The applicant's official transcript must be issued and dated by the university during the semester in which the application is submitted and must include the name of the institution, the program in which the applicant is enrolled, the applicant's complete list of courses, including their mark in each course, and the legend explaining acronyms. The university's grading scale equivalencies between letter grades, percentages and grade point averages must also be provided;
    • The applicant's transcripts for all other undergraduate and graduate studies in STEM previously completed. Universities' grading scale equivalencies between letter grades, percentages and grade point averages must also be provided. If the previous studies were completed in a university abroad, the candidate must provide a proof of degree equivalency, such as an educational credential assessment, confirming that the completed degree is valid and equal to a Canadian one;
    • One (1) copy of a publication in a journal or in conference proceedings for which the applicant is the first author or co-author. This publication will be used to assess the relevance of the candidate's experience to their first choice of internship project;
    • A reference letter from a professor that holds a faculty position at a university and who supervised the applicant during their research work (refer to Section 5.2 of this AO and Section G of the Application form for elements that must be covered in the reference letter). The reference letter is the only document that does not have to be on the USB memory key. It must either be part of the documents that the candidate will mail with his or her complete application (in a sealed envelope or not), or be sent electronically by the professor to the CSA (details below);
    • The applicant's curriculum vitae;
    • A single PDF-formatted file containing copies (identical to the paper copies) of all the above-requested documents placed in the same order in which they were presented above (with the only exception being the reference letter, which can be sealed in an envelope or be sent electronically by the professor to the CSA at asc.stim-stem.csa@canada.ca; the email subject must respect the following formatting standard: "NASA I2_APPLICANT LAST NAME_APPLICANT FIRST NAME"). The PDF-formatted file must be saved on a USB memory key with all security features disabled. If there is any discrepancy between the hard copy and the electronic version, the hard copy takes precedence;
    • The hard copies of all of the documents listed in Section 4 must be placed in the same order in which they were presented above (see notes below).
  3. Send your application by mail or using a recognized courier service, to the following address:

    NASA I2 Project
    c/o Emilie de La Haye Duponsel
    Senior Program Officer, Academic Development
    Canadian Space Agency
    6767 Route de l'Aéroport
    Saint-Hubert, Quebec J3Y 8Y9

Important notes:

5. Evaluation process

5.1 Eligibility

Applications will first be submitted to an eligibility assessment by the CSA to verify whether they comply with the eligibility criteria listed in Section 3. Only applications that have passed the eligibility assessment will be given further consideration.

5.2 Evaluation by the CSA

Once the eligibility criteria are confirmed, the CSA's evaluators will assess the screened applications according to the criteria presented in Table 1 below. Candidates shall provide the appropriate documents, as indicated in the "Evidence" column and requested in Section 4, to demonstrate how each evaluation criterion is met. Only applications that obtain a total minimum score of 75% will be given further consideration.

Table 1. Definition and breakdown of evaluation criteria
Criteria
(weighting %)
Indicators Evidence
Academic excellence
(30%)
  • Academic record;
  • Scholarships, awards and other distinctions held;
  • Previously completed studies;
  • Type of program and courses pursued.
  • Past academic results (transcripts);
  • List of scholarships, awards and distinctions (Section D of Application form).
Relevance of the candidate's experience to their first choice of internship project
(40%)
  • Demonstration that the applicant meets the NASA requirements for their first choice of internship project;
  • Applicant's potential contribution to the advancement of the project;
  • Judgment and ability to apply skills and knowledge to a project;
  • Relevance of the candidate's training and hands-on research experience related to the project;
  • Quality and relevance of the applicant's publication(s) in journals and/or in conference proceedings;
  • Other relevant achievements.
  • Answers and factual examples provided in Section E of Application form;
  • Factual examples provided in reference letter in clearly identified sections;
  • Publication or conference proceeding provided;
  • List of publications in journals and/or in conference proceedings (Section B of Application form);
  • Curriculum vitae.
Personal characteristics, leadership and interpersonal skills
(15%)
  • Professional, academic and/or other relevant extracurricular activities that demonstrate the applicant's leadership skills and ability to network;
  • Initiative and autonomy;
  • Description of how the candidate's work as a student stands out.
  • Factual examples provided in Section D of Application form;
  • Factual examples provided in reference letter in clearly identified sections.
Motivation to contribute to the Canadian space sector
(15%)
  • Candidate's expectations for participating in the internship, and how their participation could positively impact their future contribution to the Canadian space sector;
  • Candidate's motivation in pursuing studies or a career in Canada upon their return from the internship in a space-related discipline or a discipline the space sector could benefit from.
  • Answer provided in Section F of Application form;
  • Factual examples provided in reference letter in clearly identified sections.

Notes:

5.3 Evaluation by Mitacs and Fulbright Canada

As funding organizations, Mitacs and Fulbright Canada will assess the applications of the candidates preselected by the CSA. Only applications deemed eligible by Mitacs and Fulbright Canada will be given further consideration.

5.4 Security screening

Candidates who successfully passed the stages described in Sections 5.1 and 5.2 above will be contacted by the CSA with instructions for authorizing the CSA's Security Services to run a security screening (reliability status), which is mandatory for this process. Candidates will be asked to complete a Screening, consent and authorization form and to submit their fingerprints within a very short timeframe. Only candidates that have obtained a reliability status will be given further consideration.

5.5 Other mandatory information

To complete the preselection process, the CSA may require candidates who successfully passed the stages described in Sections 5.1 and 5.2 above, and who submitted their application electronically, to send a hard copy of their complete application with the original documents (as stipulated in Section 4). All candidates who successfully pass the stages described in Sections 5.1 and 5.2 will also be required by the CSA to provide additional information, such as an official confirmation of their full-time registration at a Canadian university at the time of the internship. Only candidates who provide the required additional information within the prescribed deadline will be given further consideration.

5.6 Final preselection by the CSA

The CSA will rank the applicants who have successfully completed the security screening based on the score obtained in the evaluation conducted by the CSA (Section 5.2). The CSA may conduct a final evaluation of the candidates who obtained the highest final scores to only retain the applications of up to ten (10) candidates per internship session (summer , fall and spring ).

Priority may be given to candidates participating in the NASA I2 Project for the first time or who have not previously interned at NASA. The CSA could also take into consideration factors such as a balanced representation across Canada as well as a diversified representativeness of the four designated groups: women, Aboriginal peoples, persons with disabilities and members of visible minorities. Please visit Employment Equity website for a complete definition of each group. We encourage you to indicate on a voluntary basis if you belong to one or more of these groups.

As stipulated in Section 4, preselected applications submitted in French will have to be translated to English by the applicants in a timely manner. Failure to comply with this requirement may result in the application being rejected.

5.7 Final selection by NASA

The applications of up to ten (10) candidates who have successfully passed all the above-mentioned stages will be submitted to NASA for each internship session (summer , fall and spring ) for its final selection. NASA security processing takes time, and delays are possible.

NASA may, at its sole discretion, reject any application and is under no obligation to select any candidate. NASA may also require additional information to evaluate applications.

The number of candidates who will participate depends on the quality of the applications received, NASA's final selection and available funding.

6. Service standards

Applicants will be notified by email of decisions regarding their application. The CSA has set the following service standards for application processing times, including acknowledgements of receipt, funding decisions and payment procedures.

Applicants must submit all required documentation within the prescribed deadline.

7. Available funding

The CSA, Mitacs and Fulbright Canada intend to award grants to the candidates who successfully complete the selection process and participate in the NASA I2 Project. The total grant amounts that could be awarded to each grantee are the following:

The CSA's share of these amounts is $2,000 for a 10-week internship and $3,000 for a 16-week internship.

Each grant received from the CSA must only be used to cover, for the purposes of the internship, the following eligible expenses:

  1. Round trip transportation to the NASA research centre where the internship will take place;
  2. Accommodations during his/her internship; and
  3. Meals for the duration of his/her internship.

Eligible expenses exceeding the total grant amount as well as any other types of expenses, such as car rentals, are entirely the beneficiary's responsibility.

Notes:

8. Grants agreement

8.1 Payment

Grants are to be awarded separately by the CSA, Mitacs and Fulbright Canada.

For the CSA's share of the total grant amounts:

Note: The management of Mitacs and Fulbright Canada's grants is the sole responsibility of these respective organizations. Selected candidates should directly communicate with Mitacs and Fulbright Canada for any concern or question regarding their share of the total grant amount.

8.2 Intern obligations

Selected candidates will have to comply with certain obligations that will be described in the grant agreement, including but not limited to the following:

9. Confidentiality and consent of personal information

The CSA manages and protects the information provided by the applicant under the Privacy Act and the Access to Information Act. By submitting your personal information, you consent to its collection, use and disclosure in accordance with the following Privacy Statement, which explains how the information about the applicant will be processed.

The information is collected under the CSA Class Grants and Contributions Program in Support of Awareness, Research and Learning - Research Component (ASC PPU 045) and Awareness and Learning Component (ASC PPU 040). This information will be used for administration and application evaluation purposes. Personal information will be kept accordingly to the retention schedule. You may also refer to Info Source for additional information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. According to the Privacy Act, any individual may, upon request, have access to their personal data and request correction of the incorrect information.

Applicants should also note that information relating to the Funding Agreement could be disclosed publicly in accordance with the laws, policies and directives of the Government of Canada.

Applicants also agree to the CSA using and disclosing all the information provided in their application package, including any personal information provided, with the funding organizations (Mitacs and Fulbright Canada) and with NASA for the following purposes:

For additional information regarding this statement, please contact:

Office of Access to Information and Privacy
Canadian Space Agency
Telephone: 450-926-4866
Email: asc.aiprp-atip.csa@canada.ca

10. Outreach activities

Applicants that are selected to participate in the NASA I2 Project are encouraged, upon their return, to take part in outreach activities to share their experience with other students. Applicants may refer to Section K of the Application Form to indicate their interest, if they are selected, to participate in outreach activities upon their return. The answer to this question will not influence the assessment of the applications.

11. Frequently asked questions (FAQ)

Should the need arise, it is the applicant's responsibility to obtain clarification regarding the requirements contained in this opportunity before applying.

For all questions, applicants must use this generic e-mail address: asc.stedia-dstemu.csa@canada.ca. Questions and their answers will be posted on the CSA website under the "Frequently asked questions" section of this AO. The CSA will answer questions received no later than 5 p.m. (ET) on .

At any point, applicants are welcome to share with the CSA their comments or suggestions regarding the program using the following generic email address or the generic web-based comments and suggestions box.

Question 1: Is a Canadian citizen studying abroad eligible to apply for the NASA I2 Project?

Answer 1: No. As stipulated in Section 3 of this AO, an eligible applicant must be a Canadian citizen and be enrolled in a Canadian university as a full-time student at the time of application and at the time of the internship.

Question 2: The applicant's academic record is required. Should this document be an official transcript issued by the university, or would a print-out of the applicant's academic record from the university's student web services suffice?

Answer 2: As stipulated in Section 4 of the AO, the applicant must provide an official and up-to-date copy of his or her academic record. The document must include his or her name, the name of his or her institution, the program in which the applicant is enrolled, the applicant's complete list of courses, including his or her marks in each course, and a legend explaining acronyms. The university's grading scale equivalencies between letter grades, percentages and grade point averages must also be provided.

Question 3: If a candidate submits their application for more than one internship sessions, could they be selected to participate in several internship sessions?

Answer 3: As stipulated in Section 3 of the AO, candidates may apply on more than one internship sessions. However, priority may be given to candidates participating in the NASA I2 Project for the first time.

Question 4: Is a permanent resident eligible to apply for the NASA I2 Project?

Answer 4: No. As stipulated in Section 3 of this AO, an eligible applicant must be a Canadian citizen.

Question 5: Is a foreign student enrolled in a Canadian university eligible for the NASA I2 Project?

Answer 5: No. As stipulated in Section 3 of this AO, an eligible applicant must be a Canadian citizen.

Question 6: If a candidate recently started a graduate degree at a different university than where the undergraduate degree was completed, can the reference letter be obtained from a professor from the university where the undergraduate degree was completed?

Answer 6: Yes. As stipulated in Section 4 of the AO, the reference letter must be provided by a professor that holds a faculty position at a university and who supervised the applicant during their research work.

Question 7: Could the reference letter be mailed directly to the CSA by the professor or be in a sealed envelope?

Answer 7: If the application is submitted electronically, the reference letter must either be included in the PDF file submitted by the applicant or be sent electronically by the professor to the CSA.

If the application is submitted by mail or using a recognized courier service, the reference letter is the only document that does not have to be on the USB memory key. It must either be part of the documents that the candidate will mail with their application (in a sealed envelope or not) or be sent electronically by the professor to the CSA.

Please refer to Section 4 of the AO for detailed instructions.

Question 8: When will the CSA publish the AO for future NASA I2 Project internship sessions?

Answer 8: Any information on future internship opportunities offered through the NASA I2 Project will be released on the CSA's website when they become available. Students are encouraged to regularly visit the CSA's website.

Question 9: Can the reference letter be provided by an adjunct professor?

Answer 9: Yes. The reference letter can be provided by an adjunct professor at a university as long as this professor supervised the applicant during their research work.

Question 10: Are the offered internships remunerated?

Answer 10: No, these internships are not remunerated.

Question 11: If the university provides the candidate with his or her official transcript in a sealed envelope, can the candidate open the envelop to scan the transcript an include it in the single PDF-formatted file that must be submitted with the application?

Answer 11: Yes. Academic records (transcripts) are part of the documents that must be included in the single PDF-formatted file that must be submitted.

Question 12: Is there a possibility of extending the internship length to a longer period?

Answer 12: No. As indicated in Section 1 of the AO, NASA offers internships in three sessions during the calendar year: spring (16 weeks), summer (10 weeks) and fall (16 weeks).

Question 13: Is this a one-time opportunity for Canadian students to apply to the NASA I2 Project or will there be other opportunities?

Answer 13: The CSA has previously opened similar preselection processes to Canadian students and intends on offering other opportunities. Any information on future opportunities will be released on the CSA's website. Students are encouraged to regularly visit the CSA's website.

Question 14: Is a candidate who is enrolled in a university program at the time of applying still eligible if he or she is no longer enrolled at the time that the internship will begin?

Answer 14: No. As stipulated in Section 3 of this AO, a candidate must be enrolled in a Canadian university as a full-time student at the time of application and at the time of the internship to be eligible.

Question 15: Is a candidate permitted to apply for additional grants awarded by other organizations to assist with the expenses associated with this internship?

Answer 15: Yes. Although the CSA, Mitacs and Fulbright Canada intend to award grants to the candidates who successfully complete the selection process and participate in the NASA I2 Project, it is the candidate's responsibility to apply for other sources of funding if desired.

Question 16: Should the reference letter be divided into subsections corresponding to the evaluation criteria?

Answer 16: As stipulated in Sections G of the Application form, the reference letter must include factual examples presented by the professor in clearly identified separate sections that correspond to the evaluation criteria. It is the applicant's responsibility to clarify this aspect with their professor and to ensure that the letter clearly demonstrates how each evaluation criterion is met.

Question 17: Must a graduate student's reference letter come from his or her research supervisor?

Answer 17: No. The professor who provides the reference letter does not have to be the applicant's supervisor. However, the professor must hold a faculty position at a university and must have supervised the applicant's research work in the past.

Question 18: Section G of the Application form indicates that the professor is encouraged to accept to provide the candidate with guidance throughout the course of their internship should it be necessary. What does this entail for the professor?

Answer 18: The scope and frequency of the guidance provided is dependent on the needs of the student and is left to the discretion of the professor. Although it is encouraged that the professor accepts to provide guidance to the candidate throughout the course of their internship, if he or she is selected and if this is authorized by NASA, this commitment from the professor is not a requirement.

Question 19: Is a candidate who is enrolled as a full-time student in a university program at the time of applying still eligible if he or she will be enrolled as a part-time student next semester or at the time that the internship will begin?

Answer 19: No. As stipulated in Section 3 of this AO, a candidate must be enrolled in a Canadian university as a full-time student at the time of application and at the time of the internship to be eligible.

Question 20: Can the candidate submit more than one reference letter with his or her application?

Answer 20: No. To enable an effective assessment of all the applications, candidates must submit a single reference letter with their application.

Question 21: Is a candidate who is enrolled as a part-time student at the time of application, because he or she is currently doing an internship, eligible to apply?

Answer 21: As stipulated in Section 3 of this AO, a candidate must be enrolled in a Canadian university as a full-time student at the time of application and at the time of the internship to be eligible.

Question 22: Could an applicant still be eligible if the GPA requirement is not met, although by a very small gap?

Answer 22: No. This is a competitive process and the eligibility criteria are firm.

Question 23: Would it be acceptable for a candidate who submitted an application for a previous NASA I2 AO to resubmit their previous application for this process?

Answer 23: No. Applicants who previously submitted an application under a previous NASA I2 AO must follow the guidelines outlined in section 4 of the AO and in the Application form, and submit a new application with all the required documents, up to date.

Question 24: Can a candidate who applied on a previous NASA I2 AO apply again?

Answer 24: Absolutely. Each selection process is treated distinctly. Candidates are asked to read the new AO thoroughly, including the FAQ Section, before submitting their applications.

Question 25: Can a candidate who applied on a previous NASA I2 AO use the same reference letter as in the previous application?

Answer 25: Yes, the same reference letter can be submitted as long as the professor who wrote the previous letter still holds a faculty position at a university and supervised the candidate's research work in the past. Candidates should make sure that the reference letter includes the elements that are described in Section G of the Application form.

Question 26: If a candidate is interested in applying for more than one internship sessions available through this AO (summer , fall and spring ), may the candidate submit only one application?

Answer 26: Yes. Candidates interested in submitting an application for more than one internship sessions must submit only one application and indicate their interest to be considered for each applicable session in Section A of the Application form.

Question 27: Is a candidate who will graduate during the NASA internship period still considered eligible?

Answer 27: As stipulated in Section 3 of this AO, university enrollment as a full-time student must be effective at the time of application and at the time of the internship. To assess this eligibility criterion, the CSA will require that the preselected candidates submit an official confirmation of their full-time registration at a Canadian university for the semester that corresponds to the internship session.

Question 28: Should the candidates submit a dedicated curriculum vitae (long format) or a résumé?

Answer 28: Either document will be accepted, as long as it provides all the information required to demonstrate how the evaluation criteria (see Section 5.2 of the AO) are met.

Question 29: The eligibility criteria outlined on the NASA I2 webpage of the NASA website are less restrictive than those outlined by the CSA in this AO. Can I apply if I meet all of the requirements indicated on the NASA I2 webpage?

Answer 29: No. Due to the very high level of competition generated by the previous NASA I2 AO, the CSA decided to restrict the access to candidates that stand realistic chances of being preselected by the CSA and submitted to NASA for their final selection. This translates in particular to higher requirements than those stipulated by NASA in terms of completed studies and academic standing.

Question 30: Are there other opportunities for interested students that do not meet the eligibility criteria for this AO?

Answer 30: The CSA encourages interested students to visit its website for information on careers, jobs and internships in the space sector.

Question 31: As part of the application, candidates are required to provide one publication in a journal or in conference proceedings for which they are the first author or co-author, and that demonstrates the relevance of their experience to their first choice of internship project. Can a candidate provide a publication which has been submitted to a scientific journal but is currently under review and thus has not yet been accepted?

Answer 31: No. As stipulated in Section 3 of this AO, an eligible applicant must be the first author or co-author of at least one publication in a journal or in conference proceedings. Unapproved publications that have not been published yet will not be considered in this process.

Question 32: There seems to be formatting issues with some content boxes of the application form as the "Enter" key does not function. This is causing problems because it is difficult to input a legible answer. How can I remove the formatting restrictions of the content boxes?

Answer 32: Thank you for bringing this formatting issue to our attention. A corrected version of the application form can now be downloaded from Section 4 of the AO.

Question 33: Can the application of a candidate still be considered if they do not quite meet the eligibility criteria described in Section 3 of this AO, such as being the first author or co-author of at least one publication in a journal or in conference proceedings?

Answer 33: No. This is a competitive process and the eligibility criteria are firm.

Question 34: As per Section 4 of this AO, candidates must provide as part of their application an official transcript for their degree in progress (if at least one transcript has already been issued for this degree), as well as transcripts for all other undergraduate and graduate studies in STEM that they have previously completed. Must the transcripts for previously completed studies also be official documents?

Answer 34: No. The only official transcript required is for the degree in progress. Transcripts for all other undergraduate and graduate studies in STEM previously completed do not have to be official documents.

Question 35: If a candidate began their degree in one institution but continued or completed this degree at another institution, must they still provide the transcripts for the courses completed at the first institution?

Answer 35: Yes. The candidate must provide their up-to-date official transcript for the degree in progress (if at least one transcript has already been released for this degree) and their transcripts for all other undergraduate and graduate studies in STEM previously completed (do not have to be official documents).

Question 36: If a candidate had a first-author or co-author publication accepted for a presentation at a conference, but their participation in the conference was cancelled due to the COVID-19 pandemic, would their publication still be admissible under the eligibility requirement related to being the first author or co-author of at least one publication in a journal or in conference proceedings?

Answer 36: Exceptionally, if the candidate can provide an official confirmation proving that their publication was accepted by the conference for a presentation, then their publication will still be considered regardless of whether the conference was subsequently cancelled due to the COVID-19 pandemic.

Question 37: Does a conference abstract or poster fulfil the eligibility requirement related to being the first author or co-author of at least one publication in a journal or in conference proceedings?

Answer 37: Yes, a conference abstract or a conference poster are considered admissible publications under this eligibility criterion, provided that these documents were published in conference proceedings.

Question 38: One of the eligibility criterion refers to being the author or co-author of a publication. How is a co-author defined in this context? Does this refer solely to the second author listed in the publication?

Answer 38: A co-author refers to someone who has made a significant contribution to the research project that led to the publication. The name of the co-author should appear in the publication's list of authors.

Question 39: Can an undergraduate student apply to this AO, and if not, are there similar opportunities open to undergraduate students?

Answer 39: No. As stipulated in Section 3 of this AO, the applicant must be enrolled as a full-time student in a graduate degree in STEM to be eligible.

Students interested in finding an internship or a student job in the Canadian space sector can visit this page of the CSA website.

Question 40: The How to Apply section of the AO requires that the applicant submits a reference letter from a professor that holds a faculty position at a university and who supervised the applicant during their research work. In certain graduate programs of studies, there is no research component. In such cases, can the applicant submit a reference letter from a professor who trained them but did not supervise them on any research work?

Answer 40: No. As stipulated in Section 3 of the AO, the applicant must be the first author or co-author of at least on publication. As such, it is expected that the applicant has undertaken research work in the past. The applicant should therefore be able to solicit a reference letter from the professor who supervised their research work at that time.

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