STDP AO 6.3 Space R&D – Feasibility studies
Industrial capability-building contribution
Announcement of Opportunity
Table of contents
- AO objectives
- Eligibility criteria
- Funding agreements
- Privacy notice statement
- Frequently asked questions (FAQ)
- Eligible recipients: Eligible recipients are limited to for-profit and not-for-profit organizations established and operating in Canada, excluding academic institutions
- Non-repayable contributions
- Maximum amount per project: $100,000
- Estimated total amount: $500,000
- Maximum timeframe of the project: 12 months with a possibility of extension to 24 months
- Estimated projects start date:
Canada's Innovation and Skills Plan is focused on three priority areas to spur innovation: People, Technologies, and Companies. Working with industry, the Government of Canada will encourage innovation by increasing its support for basic research and development (R&D) in space technology development. The Canadian Space Agency (CSA) is issuing this Announcement of Opportunity (AO) to support the development of Canadian industrial capabilities in the area of space technologies with the aim of increasing the commercial potential of Canadian space companies to capture global opportunities.
It is indeed paramount that the Canadian space industry remains strong, healthy and relevant, and that it has the required readiness to respond to national demand and the necessary competitiveness to secure an increased share of commercial and institutional markets worldwide. Only through innovation and continued investments in R&D can Canada ensure that it has the industrial depth and breadth to remain a valued player in the international arena.
In light of the above, this AO concerning Space R&D - Feasibility Studies will award non-repayable contributions up to $100,000 per project for space system design and technology feasibility studies that expect commercial potential in the medium to long term (i.e. 5 to 10 years).
This AO is consistent with the terms and conditions of the CSA Class Grant and Contribution (G&C) Program to Support Research, Awareness and Learning in Space Science and Technology – Research Component.
Applicants are asked to read the following AO thoroughly before submitting their applications. This AO was prepared to help applicants complete the application process, and outlines key elements, including mandatory criteria for eligibility, details on eligible projects and the selection process. In the event of any discrepancies between this AO and the individual funding agreements governing a project, the latter document(s) will take precedence.
2. AO objectives
The objective of this AO is as follows:
To support the development of Canadian industrial capabilities in the area of space technologies for the purpose of increasing commercial potential.
3. Eligibility criteria
3.1 Eligible recipients
Eligible recipients are limited to for-profit and not-for-profit organizations established and operating in Canada, excluding academic institutions.
Eligible recipients can collaborate on the same project. If selected for funding, eligible recipients, collaborating on the project, will be jointly and severally (solidarily) liable in the contribution agreement.
3.2 Eligible projects
The CSA's Space Technology Development Program (STDP) aims to support the strengthening of industrial capabilities (new concepts, products and/or know-how) related to space system design and technology feasibility studies (space and/or ground segment).
Eligible projects do not include the following development as they are or will be supported through other funding opportunities:
- Application development related to Earth Observation data, Satellite Telecommunications data, and Global Navigation Satellite Systems (GNSS) data
- Development of space related medical technologies
- Development of lunar exploration technologies
All development phases necessary for a project are eligible. Any logical breakdown or combination of these phases can constitute a funded project. However, breaking down a project into numerous phases to obtain more than the maximum contribution is not allowed. Furthermore, even if the maximum funding for one project is not reached, the completion of a funded phase does not automatically guarantee funding of the remaining phases.
Activities supported under this AO shall be undertaken in Canada unless it is essential to the success of the project.
3.3 Links to CSA priorities
This AO focuses on the CSA's priority of building industrial capabilities, meaning those projects that aim to develop new concepts, products and/or know-how. Industrial capability building therefore encompasses all projects aimed at strengthening the industry core capabilities with particular focus on developing its people and technologies.
3.4 Links to program objectives
This AO supports STDP objectives and contributes to the following objectives of the CSA Class G&C Program:
- To support the development of technologies relevant to Canada; and
- To foster the continuing development of a critical mass of highly qualified personnel (HQP) in Canada.
The CSA encourages the space industry to collaborate with the academic sector in the implementation of the AOs by promoting projects that will include student and academic participation. To this effect, potential applicants may be interested in contacting Mitacs, a national not-for-profit organization which helps companies access the talent, technologies, and strategic partnerships they need to innovate and grow, to investigate if and how academic researchers and highly skilled graduate or postdoctoral talent can be leveraged on research projects in collaboration with universities.
4.1 Required documentation
The application must include the following:
- A completed original Application form signed by the duly authorized representative;
- The résumés of each team member responsible for managing the project and key technical personnel. The résumés should be limited to two pages with only information that is relevant to the application;
- A copy of the document(s) confirming the legal name of the applicant;
- Letters from other funding contributors confirming their contributions, if applicable;
- Letters of intent, if applicable;
- Letters of support, if applicable;
- The Declaration on Confidentiality, Access to Information Act and Privacy Act form signed by the duly authorized representative (refer to the Applicant Declaration on Confidentiality, Access to Information Act and Privacy Act section included in the application form);
- For organizations in Quebec, M-30 Supporting Documentation form completed and signed by the duly authorized representative (refer to the M-30 form for organizations in Quebec included in the application form);
- A single PDF-formatted file containing copies (identical to the paper copies) of all the above-requested documents with all security features disabled on standard electronic media (USB memory key, CD, or DVD). The application must be included in the file as a searchable PDF-formatted document (PDF/A-1a format preferred). If there is any discrepancy between the hard and the soft copies, the hard copy takes precedence.
- If the project is executed through a partnership, a completed original Partner Application Form for each partner, signed by the duly authorized representative of the partner. Partner application forms are to be submitted in paper and in PDF.
- The financial statements for the last two years and the most recent interim results for each eligible recipients involved in the application. Financial statements and interim results are to be submitted in paper and in PDF.
It is the applicant's responsibility to ensure that the application complies with all relevant federal, provincial and territorial legislation and municipal bylaws.
Applications must be mailed to the CSA at the following address:
Technology Development Officer
Technology Development Management
Canadian Space Agency
6767 Route de l'Aéroport
Saint-Hubert, Quebec J3Y 8Y9
- The application has to reach CSA before .
- The application can be mailed/couriered/delivered to the address indicated.
- There is no one to receive hand delivered proposals during the weekends. Hand delivered proposals will only be accepted during business hours.
- Applications sent by email will not be accepted.
- Incomplete applications shall not be considered.
Questions and answers related to this AO will be posted on the CSA website in the Frequently asked questions (Section 9).
4.2 Service standards
Applicants will be notified in writing of decisions regarding their application. Selected applications will be announced on the CSA website. The CSA has set the following service standards for processing times, acknowledgement of receipt, funding decisions and payment procedures.
Acknowledgement: The CSA's goal is to acknowledge receipt within 5 business days of receiving the completed application package.
Decision: The CSA's goal is to respond to the proposal within 16 weeks of the AO's closing date and to send a contribution agreement for signature within 4 weeks after formal approval of the proposal.
Payment: The CSA's goal is to issue payment within 6 weeks of the successful fulfillment of the requirements outlined in the contribution agreement.
Compliance with these service standards is a shared responsibility. Applicants must submit all required documentation in a timely fashion. Service standards may vary by AO.
5.1 Eligibility criteria
5.2 Point rated evaluation criteria
Applications will be evaluated according to the following point rated criteria:
- Innovation (30%)
- Project feasibility, resources and risk assessment (50%)
- Outcomes and benefits to Canada (20%)
The page count limit to support each of the previous criteria is implemented in the Application form. The definition of the criteria and scoring grid are specified in Appendix A.
5.3 Evaluation process
Only applications that have passed the eligibility assessment listed in Section 5.1 will be given further consideration.
Once the eligibility criteria are confirmed, an individual evaluation of the screened applications will be performed according to the criteria listed in Section 5.2. Evaluators shall be experts in the field relevant to the applications and may include representatives of other Canadian government departments as well as external consultants. A review committee will then make an overall selection based on the priorities of the Government of Canada and the CSA such as, but not limited to, geographic representation, gender representation, growth potential, commercialization opportunity, return on investment, implication of HQP and science, technology, engineering and mathematics (STEM) students. Contribution agreements will be offered to the applicants in this final list to maximize the use of available funding (Section 6).
Before a final decision is made, the CSA's Program manager responsible for this AO may seek input and advice from other organizations, including (but not limited to) federal, provincial, territorial and municipal government agencies and organizations.
6.1 Available funding and duration
The total funding available under this AO 6.3 is currently expected to be approximately $500,000, with the following maximum per project:
- CSA's maximum contribution for any project is $100,000
The maximum duration for any project is 12 months with a possibility of extension to 24 months. Extensions will be evaluated on a case by case basis to the recipient's demand.
The overall number of contributions awarded and their level will depend on the availability of funds.
Each eligible recipient can be funded for a maximum of 2 projects under this AO.
Approved proposals will be eligible for a total government (federal, provincial/territorial and municipal) assistance of up to a maximum of 75% of total eligible project costs. Thus, the maximum assistance of $100,000 will be available for projects with $133,333 of total eligible project costs.
To determine the amount of funding to be allocated, consideration will be given to the availability of CSA funds, the total cost of the project, and the other confirmed sources of funds provided by other stakeholders and the applicant.
Applicants must identify all sources of funding in their applications and confirm this information in a funding agreement if the project is selected for funding. Upon completion of a project, the recipient must also disclose all sources of funding.
The CSA reserves the right not to accept any proposals or to reduce the amount of the contributions at its entire discretion.
6.2 Eligible costs
Eligible costs are direct expenses that are associated with the delivery of the approved project and that are required to achieve the expected results of the project. Expenses will be covered subject to the applicant signing a funding agreement in the form of a contribution with the CSA.
Eligible costs are limited to one or a combination of the following categories (see definitions):
- acquisition or rental of equipment (not to exceed 20% of the total project eligible costs);
- consultant services;
- data acquisition;
- laboratory analysis services;
- material and supplies;
- overhead (administrative) costs (not to exceed 15% of project eligible costs);
- salaries and benefits; and
Only the real salary rates are authorized as admissible costs.
7. Funding agreements
The CSA and each successful applicant (the recipient) will sign a funding agreement. This is a condition for any payment made by the CSA with respect to the approved project.
Payments for contribution agreements will be made in accordance with the process and the reporting requirements described in the signed funding agreement. Upon notice of a successful application, the CSA will have no liability until a funding agreement is signed by both parties. Only eligible costs incurred after the funding agreement is signed and indicated in the agreement will be reimbursed.
The recipient of a funding agreement shall keep proper records of all documentation related to the funded project, for the duration of the project and for six (6) years after the completion date of the project, in the event of an audit. This documentation shall be available upon request.
7.3 Conflict of interest
In the funding agreement, the recipient will certify that any current or former public office holder or public servant it employs complies with the provisions of the relevant Conflict of Interest and Post-Employment Code for Public Office Holders and the Values and Ethics Code for the Public Sector respectively.
Note: Current employees of the CSA are not eligible to participate in any way in any application under this AO.
7.4 Intellectual property
All intellectual property developed by the recipient in the course of the project shall vest in the recipient.
7.5 Organizations in Quebec
An organization in Quebec whose operations are partially or fully funded by the province of Quebec may be subject to the Act Respecting the Ministère du Conseil exécutif, R.S.Q., Chapter M-30.
Under Sections 3.11 and 3.12 of this Act, certain entities/organizations, as defined in the meaning of the Act, such as municipal bodies, school bodies, or public agencies, must obtain authorization from the Secrétariat du Québec aux relations canadiennes, as indicated by the Act, before signing any funding agreement with the Government of Canada, its departments or agencies, or a federal public agency.
Consequently, any entity that is subject to the Act is responsible for obtaining such authorization before signing any funding agreement with the Government of Canada.
Quebec applicants must complete, sign and include the M-30 Supporting documentation form with their application.
7.6 Performance measurement
The CSA will ask the recipients to report on the following topics:
- Knowledge creation
- Knowledge production
- Initial and final technology readiness levels (TRL) achieved under the project
- Number of technology breakthroughs
- Achievements resulting from research
- Publications and presentations
- Number and types of Foreground Intellectual Property (FIP) generated (e.g., trademark, patent, copyright, know-how, etc.)
- Knowledge production
- Capacity building
- HQP (by gender) involved directly and indirectly in the project
- Number of students or post-docs involved during the project
- Number and nature of industrial core capabilities and products developed
- Number and nature of infrastructures developed
- Number of different organizations involved
- Number of different disciplines
- Benefits generated by the Canadian Government support (up to 10 years), measured through an annual survey upon completion of the project
- Return on investment (ROI) that the government contribution has supported.
- Success stories in the sale/use of the developed technology
- Evolution of the company and positioning in the world market
7.7 Open science
The CSA wishes to promote the dissemination of findings that results from the projects it funds as quickly and to the greatest number of people as possible. Improved access to scientific results not only allows scientists to use a broader range of resources and knowledge, but also improves research collaboration and coordination, strengthens citizen engagement and supports the economy.
Thus, the CSA promotes the use of open access publication and archiving by recipients in order to facilitate the widest dissemination of findings that results from its funded projects. Thus, recipients are invited to publish, in a timely matter, their articles by using one of the following methods:
- Accessible online repository (institutional or disciplinary) so that the publication is freely accessible.
- Journal offering open access to articles.
The publication costs are eligible expenses as defined in section 6.2. It should be noted that these two methods are not mutually exclusive and that recipients are encouraged to use both.
Finally, the CSA wishes to receive, as a courtesy, a copy of the funded publications (if not freely accessible) or the hyperlink (if freely accessible) and its digital object identifier (DOI). These will be use to improve accessibility by including them in the CSA funded publications directory.
8. Privacy notice statement
The CSA manages and protects the information provided by the applicant under the Privacy Act and the Access to Information Act. By submitting your personal information, you consent to its collection, use and disclosure in accordance with the following Privacy Statement, which explains how the information about the applicant will be processed.
The information is collected under the CSA Class G&C Program in Support of Awareness, Research and Learning - Research Component (ASC PPU 045) and Awareness and Learning Component (ASC PPU 040). This information will be used for administration and application evaluation purposes. Personal information (such as name, contact information and biographical information) will be kept for 6 years and destroyed. According to the Privacy Act, any individual may, upon request,
- have access to his or her personal data and
- request correction of the incorrect information.
Applicants should also note that information relating to the Funding Agreement could be disclosed publicly in accordance with the laws, policies and directives of the Government of Canada.
For additional information regarding this statement, please contact:
9. Frequently asked questions (FAQ)
It is the responsibility of the applicants to obtain clarification of the requirements contained herein, if necessary, before submitting an application.
For any questions related to the AO, applicants shall use the following email address firstname.lastname@example.org. Questions and answers related to this AO will be posted on the CSA website in the Frequently asked questions section of this AO. The CSA will respond to questions received before .
At any point, applicants are welcome to share with the CSA their comments or suggestions regarding the program using the following generic email address or the generic web-based Comments and suggestions box.
Question 1: We are considering proposing a project that would require non-Canadian expertise in order to support the key project activities that will otherwise be conducted in Canada. In order to help us scope the project work share, could you please clarify the following:
- Are there any rules we should apply in terms of maximum work share (e.g. as a percentage of the total project budget) that can be allocated to the non-Canadian partner?
- Are there any specific justifications that our proposal should contain in order to explain why the work to be performed by the non-Canadian partner cannot be conducted in Canada?
- There are no evaluation criteria related to the presence of a non-Canadian partner. Can you confirm that the presence of a non-Canadian partner will not penalise the evaluation of the proposal, that no evaluation criteria take into account the presence of a non-Canadian partner, and that having a non-Canadian partner will not have a negative impact on the chances of success of a proposal?
Please see section 3.5: Basic R&D activities supported under this AO shall be undertaken in Canada unless it is essential to the success of the project.
The intent of this AO is to provide funding to enhance the R&D capacity of the Canadian industry and, as such, R&D activities supported under this AO shall be undertaken in Canada. Foreign consultants are acceptable as eligible costs as long as reasonable efforts to find Canadian consultants have been demonstrated.
It is up to the applicant to provide the appropriate justification as to why the work to be performed by the non-Canadian partner cannot be conducted in Canada as the justification can vary. The CSA will evaluate the justification on a case-by-case basis.
As mentioned in answer 1b, it is up to the applicant to justify why the work needs to be performed outside of Canada and although there is no specific evaluation criterion related to the presence of non-Canadian partners, the following criterion evaluates the creation of highly skilled jobs in Canada: Outcomes and benefits to Canada.
Question 2: Consultant services
- For pricing purposes, could you please clarify what constitutes a valid 'consultant service', versus the work to be conducted by the project team and that should be costed under the category 'salaries and benefits'?
- Can you please also clarify if cost of consultant services may include a profit margin?
- Consultants can not be employees on the recipient's payroll. Eligible personnel for the "salaries and benefits" category must be employees on the recipient's payroll. Please also see Eligible Costs Definitions.
- Consultant services may include a profit margin. Please refer to section 6.2.
Question 3: "
Eligible projects do not include application development related to Earth Observation data, Satellite Telecommunications data, and Global Navigation Satellite Systems (GNSS) data."
If a private sector study aims to discriminate between surface types using RADARSAT-2 and field validation data to develop and publish new scientific knowledge does it fall within the scope of this AO? (i.e. there is no consideration for any "
application" development (software) or use of the data in an automated computerized system).
Answer 3: Each application and proposal will be screened for eligibility (see section 5.1) based on its entire content following the closing date of this AO, and not on limited information. Scientific studies are generally not eligible as the objective of this AO is to support the development of Canadian industrial capabilities in the area of space technologies for the purpose of increasing the commercial potential of Canadian space companies.
Question 4: To make an application, is a company required to be anything more than a legally registered corporation? Are there any other licenses or registrations that would be required?
Answer 4: The eligible recipients for this AO are described as the following:
"Eligible recipients are limited to for-profit and not-for-profit organizations established and operating in Canada, excluding academic institutions" (see section 3.1). Each application to this AO must include a copy of the document(s) confirming the legal name of the applicant (see section 4.1 Required documentation). The document that confirms the legal name of the applicant is the Certificate of Incorporation or the Letters Patent of Incorporation.
Question 5: If we collaborate with an academic partner and that partner leverages additional funding to support their portion of the work such as NSERC Engage grants or provincial OCE grants, would this cause the CSA to reduce their maximum contribution to the project below the maximum?
Answer 5: The total governmental assistance of 75% (i.e. stacking limit) applies to the total project costs. If the other government grant supports the same eligible costs of the project then it will count towards the stacking limit or 75%. The CSA's maximum contribution amount listed in the AO remains the same and the other government support can be in addition to the CSA maximum as long as the total government support does not exceed 75% of total project costs (see section 6.1).
Question 6: For the purposes of this AO, what definition of Highly Qualified People (HQP) is being used? Are HQP considered to be only current masters or PhD students, or do they also include college students in a STEM-related field, or individuals who have already graduated?
Answer 6: HQP in this AO is defined as project managers, engineers, scientists, post-doc fellows, and technicians. Students are defined separately and can be current Masters, PhD, and college students in a STEM-related field.
Question 7: Regarding the above announcement of opportunity, does the SACC manual apply in this case? Specifically, does the SACC manual, Section 1, subsection 07 () on delayed bids apply for this submission?
Answer 7: The SACC Manual does not apply as the AO generates contributions managed by the CSA and not contracts managed by Public Services and Procurement Canada. In terms of deadlines for applications, please see Section 4.1. All applications received after this date and time will be rejected.
Question 8: In order to apply to this AO, my enterprise has just registered as a sole proprietorship. Do I have to incorporate?
Answer 8: It is not required to incorporate. Eligible recipients are for-profit and not-for-profit organizations established and operating in Canada, excluding academic institutions (see section 3.1). The CSA requires documents that prove the legal status of an enterprise. This could include registration documents, a Certificate of Incorporation or the Letters Patent of Incorporation. The proof of legal status of the enterprise is required with the application and before the closing date of the AO.
: In reference to section 4.1 – Required documentation
The financial statements of the two past years as well as the most recent interim results of an enterprise have to be provided along with the application.. My enterprise has just been registered. I do not have financial statements for the past two years, nor interim results. May I still apply?
Answer 9: Yes, you may still apply. In the case the enterprise has recently been registered and financial statements do not exist, they will not be required. The date of registration or incorporation will be required to prove that the enterprise has not existed long enough for financial statements to exist and to be provided.
Question 10: Is it sufficient to utilize a labor category rate (minus overhead) or is the individual's salary necessary. For example, at my company we have labor categories for RF engineer, all RF engineers are billed internally to projects at that rate. However an employee is paid a salary which may be more or less than the hourly labor category rate. Which rate is required by the CSA?
Answer 10: The individual's salary is required. The amount invoiced shall be actual gross pay for the work performed and shall include no markup for profit, selling, administration or financing. Labour claims must be supported by suitable records such as time sheets and records, and be held for verification at time of audit. Management personnel are required to maintain appropriate records of time devoted to the project. For complete details, please see definition of salaries and benefits provided in section 6.2.
Question 11: Can the CSA comment on eligibility of suggested projects?
Answer 11: For the sake of fairness, the CSA cannot provide feedback on project eligibility during the AO's posting period. Applicants must refer to section 3 to determine if a project is eligible.
Question 12: Can you clarify what is meant by "
Eligible projects do not include application development related to Earth Observation data, Satellite Telecommunications data, and Global Navigation Satellite Systems (GNSS) data."?
Answer 12: Any form of application development using space-based data is considered ineligible for funding under this AO.
Question 13: Can we provide figures to support our proposal?
Answer 13: Yes, figures need to be included in the form along with the answers to the questions.
Question 14: Can we provide letters of interest or support letters?
Answer 14: Yes, these can be included in Annex and referenced in the body of the answer in the application form.
: Section 6.1 says "
Each eligible recipient can be funded for a maximum of 2 projects under this AO." In that sentence, does "
this AO" refer to the current AO (ex: AO 6.1), or AO6 as a whole?
Answer 15: We refer to the current AO.
Question 16: Can you clarify what is understood by Earth Observation Data?
Answer 16: Earth Observation data includes any data that is coming from the observation of the Earth.
Question 17: Can you clarify if only one entity can submit a proposal for this AO or a consortium of partners are also accepted?
Answer 17: The contribution agreement can be put in place with only one recipient organization.
Question 18: If eligible, can an organization submit one project to two different AO categories.
Answer 18: Yes. The organization is required to submit the required documentation as defined in section 4.1 for each application.
Question 19: Can additional technical and corporate material be added in annex?
Answer 19: Additional relevant documentation can be added in annex and referenced in the application form. Adding a bibliography is optional.
Note that only the content of the application form will be evaluated.
Question 20: Can academic institutions apply as partners?
Answer 20: Only eligible recipients can apply as partners. Academic institutions are encouraged to be included in the work as consultants to the recipient but are not eligible as recipients of the contribution agreements.
Question 21 : In regards to section 3.2 Eligible projects, would basic R&D projects on technologies not included be eligible would they not be financed through other opportunities?
Answer 21: Projects targeting:
- Application development related to Earth Observation data, Satellite Telecommunications data, and GNSS data;
- Development of space related medical technologies;
- Development of lunar exploration technologies
are not eligible under this AO.
Question 22 : In regards to section 3.2 Eligible projects, can you clarify what is understood by Satellite Telecommunications data in the context of Application Development?
Answer 22: In the context of application development, Satellite Telecommunications data includes any data coming from telecommunications satellites.
Question 23: How many projects can be submitted under each category?
Answer 23: There is no restriction on the number of projects submitted. However, as stated in section 6.1 Available funding and duration, each eligible recipient can be funded for a maximum of 2 projects under this AO, i.e. under each AO.
Question 24: Can the CSA provide guidance on which category I should apply based on the project to be proposed?
Answer 24: For the sake of fairness, the CSA cannot provide guidance during the AO's posting period.
Question 25: Are technologies intended for terrestrial applications but derived from space eligible?
Answer 25: Only projects for the development space technologies are eligible.
Question 26: If a technology targets sectors other than the space sector, how will this be considered in the evaluation?
Answer 26: The evaluations looks primarily at the technology in the space sector.
Question 27: Can you specify what is meant by space related medical technologies, and would this include medical technologies derived from space technologies?
Answer 27: The development of space related medical technologies includes any project that would propose the development of medical technologies with potential applications in space. This would include any medical technology. As mentioned in section 3.2, the AO aims to support the development of space technologies.
Question 28: We have received funding from a past CSA AO for a given technology. Is it possible to propose a new project to increase the TRL of the same technology?
Answer 28: If a proposal is for pursuing the R&D of a specific technology found in another awarded contribution (past or on-going), the proposed follow-up R&D, even if funded in a new contribution agreement under another AO, is considered another phase of R&D of the same project and subject to the CSA G&C program cumulative limit of $5M, on top of the limit of each individual AO.
Also, as stated in section 3.2, all development phases necessary for a project are eligible. Any logical breakdown or combination of these phases can constitute a funded project. However, breaking down a project into numerous phases to obtain more than the maximum contribution is not allowed. Furthermore, even if the maximum funding for one project is not reached, the completion of a funded phase does not automatically guarantee funding of the remaining phases.
Question 29: Can the application deadline be postponed?
Answer 29: The application deadline has been updated to .
Question 30: In the application form, can the applicant remove the questions from CSA to make room for the answer?
Answer 30: For clarity purposes, the questions must remain within the form.
Question 31: In our company, HQPs act like independent consultants and get paid based on the work done and contracts executed.
What do you suggest we use as a salary rate for eligible costs?
Answer 31: The eligible costs must be based on the actual salaries of the individuals performing the work. If the work is done through consultants, the expected consultant fees based on the work to be performed should be used.
salaries and benefits" category should be used to cover the salary of employees for which the company (employer) produces a statement of remuneration paid (T4).
For workers hired as consultants, the "
consultant services" category should be used.
Question 32: We would like to support postdocs and students on projects relating to our proposed project. The postdocs and students are working in the laboratory of an academic PI who is a stakeholder in the company. Is this acceptable?
Answer 32: Only work done directly for the proposed project can be accepted as eligible cost.
If the company uses the services of postdocs or students directly, the company needs to identify if these are employees to be reported in the project through the "
salaries and benefits" cost category, or consultants and reported through the "
consultant services" category.
If the enterprise is paying a university for the services of postdocs or students, this should be reported through the "
consultant services" cost category.
Question 33: Can a company rent university premises as the main place of business for the company?
Answer 33: Yes. Fees related to the place of business can be considered under the "
Overhead (administrative) costs". Please refer to section 6.2 for the definition of eligible costs.
Question 34: Can the deadline be extended further?
Answer 34: The closing date of the AO will not be extended and will remain as defined in section 4.1.
Question 35: How should the electronic version of the letters of support be included?
Answer 35: Letters of support should be included in the PDF document as stated in section 4.1.
Question 36: If Mitacs is funding students in the project, is there any specific document coming from Mitacs to be included in the application?
Answer 36: No specific document is required. Mitacs' contribution should be listed in section 4 of the application form.
Question 37: Concerning the financial statements and interim results, our company's year end is in April and we have our financial statements until then. Can you please elaborate what is needed for the interim results?
Answer 37: Interim results are interim financial statements composed of the same elements as the annual financial statements (balance sheet, income statement, statements of changes in equity, statement of cash flows and notes) except that the latter are prepared on a given date during the financial year or for a period ending on a date different from that of the end of the financial year.
If interim financial statements are not available, the applicant should provide a summary of revenues and expenses for the most recent period at the time of the request.
Question 38: Our company's financial statements are publicly available on the internet. Instead of printing and sending a large amount of paper, can we provide the PDF hyperlink to the financial statements?
Answer 38: The financial statements have to be submitted in paper and in PDF as stated in the AO.
Appendix A: Point-rated evaluation criteria
Application must receive an overall minimum score of 65% as well as minimum specified thresholds to be considered for funding. Obtaining the highest score possible maximizes your chance of being selected to obtain financial support (see section 6). The following point-rated criteria will be evaluated using 4 benchmark statements. Each benchmark statement will receive the following percentage of maximum points according to the following scale:
- Poor: 25%
- Average: 50%
- Good: 75%
- Excellent: 100%
1. Innovation (30% of overall score)
Maximum: 30 points
Minimum: 15 points (50%)
1.1 Degree of innovation
Maximum: 30 points
This criterion evaluates the novelty associated with the technology to be developed. Innovation can range from sustaining innovations that improve the performance of existing products (but do not create new markets) to disruptive innovations that offer an entirely different value proposition leading to the creation of new markets. This criterion seeks answers to the following:
- What is the degree of innovation being proposed?
Poor: There is little or no innovation being applied to the development of the proposed concepts, products or know-how.
Average: A moderate level of innovation is being applied that will lead to improved performance of existing concepts, products and/or know-how.
Good: A high level of innovation is being applied that will lead to the development of leading-edge concepts, products and/or know-how.
Excellent: The level of innovation is transformative and will lead to the development of new concepts, products and/or know-how for new markets.
2. Project clarity, feasibility, resources and risk assessment (50% of overall score)
Maximum: 50 points
Minimum: 25 points (50%)
2.1 Understanding the requirements
Maximum: 10 points
This criterion assesses the degree to which the bid exhibits an understanding of the fundamental concepts of the technology and of the proposed application as they relate to the research activity proposed.
Poor: Demonstrates only a limited understanding of the background or "
state-of-the-art" of the technological concept(s) involved.
Average: Demonstrates a general understanding of the state-of-the-art, includes a review of other work relevant to the concept, and explains why the proposed work will lead to the expected results.
Good: Demonstrates a detailed understanding of the state-of-the-art, includes a complete review of other work relevant to the central concept upon which the work is based, explains and provides some justification why the proposed work will lead to the expected results.
Excellent: Broadens the review of fundamental concepts and other work underlying the proposed work to explain the full capabilities of the technology and its application, analyses and convincingly justifies the feasibility of achieving the technical objectives and the expected results.
2.2 Implementation plan
Maximum: 15 points
This criterion evaluates the completeness and effectiveness of the proposed implementation plan, including resources and risk assessment, in directing the project to successful completion.
Poor: The implementation plan is poorly defined, incomplete or difficult to understand. There is a high likelihood that the objectives will not be met due to inappropriate methodology.
Average: The implementation plan is somewhat defined but lacks details or clarity. Doubts remain regarding the technical methodology of the proposed work or the likelihood that the objectives will be met.
Good: The implementation plan is complete and well defined. The proposed methodology seems adequately suited for the proposed work to be carried out. The expectation that the proposed work will meet the set objectives and be completed on schedule and within budget is credible.
Excellent: The implementation plan is complete, very well defined and coherent. The methodology described is logical and well suited for the proposed work to be carried out. The likelihood that the proposed work will meet the set objectives and be completed on schedule and within budget is high.
2.3 System design concept and technology development plan
Maximum: 25 points
The criterion assesses the applicant's plan to identify the relevant future space missions targeted or to develop a space system design concept. This criterion also evaluates the applicant's strategy to identify critical space technologies (i.e. novel and/or high risk technologies) and to complete a technology development plan in order to meet potential space mission requirements.
Poor: No plan is presented to identify relevant future space missions or to develop a space system design concept. The proposal provides poor or no information about identifying critical space technologies and completing a technology development plan.
Average: The proposal provides a plan to identify relevant future space missions targeted or to develop a system design concept. The proposal provides limited information about identifying the critical space technologies and further developing the technologies in order to meet potential space mission requirements.
Good: The proposal provides a good plan to identify relevant future space missions targeted or to develop a system design concept. The proposal provides a good strategy to identify the critical space technologies and further develop those technologies in order to meet potential space mission requirements.
Excellent: The proposal provides an excellent plan to identify relevant future space missions targeted or to develop a system design concept. The proposal provides an excellent strategy to identify the critical space technologies and further develop those technologies in order to meet potential space mission requirements.
3. Outcomes and benefits to Canada (20% of overall score)
Maximum: 20 points
Minimum: 10 points (50%)
3.1 HQP and students developing STEM skills
Maximum: 5 points
This criterion evaluates the degree to which this project will help retain and enhance the number of HQP as well as their knowledge and expertise through their involvement in this project. The criterion also evaluates the degree to which the project encourages Canadians to develop STEM skills in order to prepare them for the jobs of tomorrow.
This criterion seeks answers to the following:
- Will this project help retain or enhance the number of skilled workers (project managers, engineers, scientists, post-doc fellows, and technicians) in the space sector, through their involvement in this activity?
- Does this project have the potential to stimulate the creation of highly skilled jobs in Canada?
- Does this project involve students to help develop their STEM skills?
Poor: HQP provide minimal value to the project or HQP roles; responsibilities and accountability are poorly defined. Less than 35% of the level of effort is provided by HQP.
Average: HQP provide reasonable value to the project and HQP roles; responsibilities and accountability are reasonably defined. HQP provide between 35% and 50% of the level of effort required to successfully complete the project.
Good: HQP provide high value to the project and HQP roles; responsibilities and accountability are well defined. HQP provide between 50% and 80% of the level of effort required to successfully complete the project.
Excellent: HQP provide very high value to the project and HQP roles; responsibilities and accountability are very well defined. HQP provide over 80% of the level of effort required to successfully complete the project. The project provides students and post-doc fellows with opportunities to develop their STEM skills.
3.2 Competitive advantage
Maximum: 15 points
This criterion assesses the merit and potential of the proposed project to positively affect the company's competitive advantage and/or overall market share. It is recognized that an improvement in the company's overall market share (or competitive advantage) can be achieved through creating a new market, penetrating for the first time an existing one and/or increasing one's position in an already accessed market.
Poor: The proposed project is unlikely to impact the company's competitive advantage and the impact on the revenues generated are marginal in respect to the level of effort required to develop the technology.
Average: The proposed project is likely to improve the company's competitive advantage and is likely to have an impact on company growth in terms of revenue and size.
Good: The proposed project will improve the company's competitive advantage and will have a credible impact on company growth in terms of revenue and size.
Excellent: The proposed project will substantially improve the company's competitive advantage and overall growth in terms of revenue and size. The proposal includes formally expressed interest of clients (Letters of Intent, MOUs, MOAs, etc.) indicative of potentially significant sales. The project will have an impact on other Canadian firms.
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