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Annual Report to Parliament - Access to Information Act

On this page

© His Majesty the King in Right of Canada, as represented by the Minister of Innovation, Science and Industry,

ISSN: 2293-9776

Introduction

In this section

The Access to Information Act (the Act) was amended as a result of Bill C-58 which received royal assent on .

The Act gives Canadians, permanent residents and any other person in Canada a right of access to information contained in government records, subject to certain exemptions and exclusions.

Pursuant to section 94, the head of every federal institution shall prepare an annual report on the administration of the Act within the institution. As the Canadian Space Agency (CSA) is subject to the Service Fees Act, the report is also filed in accordance with section 20 of that Act. The reports are submitted to Parliament at the end of each fiscal year.

This report provides information on the activities of the CSA related to the administration of the Access to Information Act during the fiscal year.

Mandate of the Canadian Space Agency

To provide a better understanding of the context in which the Act is implemented at the CSA, this section gives an overview of the institution's objectives and activities.

The CSA reports to the Minister of Innovation, Science and Economic Development. Its mandate, as set out in the Canadian Space Agency Act, is "to promote the peaceful use and development of space, to advance the knowledge of space through science and to ensure that space science and technology provide social and economic benefits for Canadians."

Mission

The CSA is committed to leading the development and application of space knowledge for the benefit of Canadians and humanity.

To fulfil its mission, the CSA:

  • pursues excellence collectively;
  • advocates a client-centred attitude;
  • supports employee-oriented practices and open communications;
  • commits itself to both empowerment and accountability; and
  • pledges to cooperate and work with partners for our mutual benefit.

The CSA has been a source of inspiration for Canadians since its creation in . In addition to consolidating major federal space programs, it coordinates all the components of the Canadian Space Program and manages Canada's major space-related activities.

The new Space Strategy for Canada (PDF, 1.66 MB) launched in highlighted the importance of space as a strategic national asset and identified harnessing space science and technology as a priority to solve important issues on Earth. This new plan allowed the CSA to undertake a series of initiatives to support the Canadian space industry so it can take full advantage of the growth in the global space sector, while ensuring that Canada keeps pace.

More information on the CSA's activities can be found at the following: www.asc-csa.gc.ca.

Organizational Structure

In this section

Delegations of Authority

Under the Act, the head of the CSA is the Minister of Innovation, Science and Economic Development. In , some of the powers under the Act were delegated by the Minister to the incumbents of the CSA positions of Vice-President, Chief Information Officer and Access to Information and Open Government Coordinator.

During , organizational changes were put in place that resulted in the delegations of authority residing with the positions of the Chief Information Officer and the Access to Information Coordinator. Following these changes in , the Information Management and Technologies Directorate, of which the Office of Access to Information and Personal Information (ATIP) is a part, now reports directly to the president of the CSA.

The updated delegations of authority were approved by the Minister in (see appendix). The appended grid on delegation of authorities identifies the powers delegated.

The Access to Information and Open Government Coordinator is responsible for implementing the Act on a daily basis and reports to the Chief Information Officer.

Overseen by the Cybersecurity & Information Management Director, the ATIP Office is comprised of the Access to Information and Open Government Coordinator, Access to Information Senior Officer and a Junior Officer.

This office works closely with all sectors of the CSA to ensure the application of and compliance with the Act.

Lastly, the Act allows government institutions to provide services related to access to information to another government institution presided over by the same minister or under the responsibility of the same minister, or to receive such services themselves from any other such institution. However, no agreement for such services, as stipulated in section 96 of the Act, was entered into with any other government institution.

Evolving Role of the ATIP Office

In , the ATIP Office was mandated not only to process requests under the Act and report on the administration, but also to implement the open government initiatives.

Open government is becoming a global priority in improving transparency and making information more readily available to the public. The Government of Canada is no exception in that regard and has implemented a series of commitments in which departments and agencies are taking part. Briefly, the goal is to release as much data and information as possible in a manner that is accessible, interoperable and publicly usable. This vision of transparency is closely linked to the vision for the application of the Act.

Further to a decision to link, access to information and open government and open science activities, the ATIP Office has become a one-stop shop for CSA employees wishing to share information and members of the public wishing to obtain information.

This innovative and effective pairing, which resulted from a centralization of activities, has made it possible for the CSA to optimize its acquisition and application of knowledge.

Request Processing Procedure

When it receives a request under the Act, the ATIP Office consults the appropriate Office of Primary Interest and, when necessary and appropriate depending on the case, Justice Canada, information-related communities of practice, Treasury Board Secretariat (TBS) or other institutions.

The ATIP Office uses an electronic ATIP request processing system to record the administrative actions taken, to review the records in question and to apply any exemptions and exclusions.

Various consultations may occur in the course of processing Access to Information requests. The ATIP Office primarily consults third parties because the CSA holds many of their records. The ATIP Office validates the confidential nature of the information in its care with the third parties. The groups consulted are usually other departments or CSA partners or contractors. When it is believed that a record must be excluded under the Act, the CSA will also undertake consultations with Justice Canada, which, if necessary, will seek the opinion of the Privy Council Office to ensure that it is in fact an excluded record.

Once the records have been analyzed and the consultations held, the ATIP Office recommends the application of the exemptions to the Chief Information Officer of the CSA, who is responsible for approving the communication of documents disseminated under the Act.

The records in response to Access to Information requests are then sent to the requesters. Lastly, a summary of the completed Access to Information requests are posted on the Open Government Portal on a monthly basis.

Performance in

During the reporting period, the CSA processed 58 Access to Information requests, 96 informal requests and 38 consultation requests. Of the 58 Access to Information requests 82.8% were answered within the timeframe prescribed by the Act.

For further details regarding request processing, please refer to the highlights of the statistical report below. The statistical report for the period of to is included at the end of this report.

Highlights of the Statistical Report

In this section

Requests Received and Processed

The CSA received a similar number of Access to Information requests in the current fiscal year, compared with the previous year. The number of requests received went from 57 in - to 58 in -.

In addition to the requests received in , 8 requests were carried over from the previous year. Of these 8 requests, half (4) were responded to within the prescribed legislative timelines. In total, the CSA processed 58 requests in , while 8 requests were carried over to the next fiscal year.

We note that the number of requests processed has steadily increased since 2017 but now seems to be stabilizing. The following table illustrates this trend:

Requests Processed
- - - - -
Received during the fiscal year 17 33 43 57 58
Carried over from the previous fiscal year 2 5 3 3 8

Sources of Requests

Requests are categorized into six categories, according to their source (the media, the public, the academic sector, the private sector, organizations and declined to identify).

Requests in the media category accounted for 33% of all requests received, compared with 56% in , and amounted to a 43% decrease for this request category. As for requests from the public, this remains the same at 19% as last fiscal. This year we saw an increase in the number of requests from the academic sector 34%, compared with 9% the year before. The private sector category was used by 2% of applicants compared to 4% last year. The "decline to identify" category was used in 12% of cases, whereas last year it was used in 5% of cases. No applicant used the "organization" categories during the period.

The following table presents the sources of the requests.

Sources of requests
Public: 19% Media: 33% Private Sector: 2% Declined to identify: 12% Academia: 34%
Percentage 19% 33% 2% 12% 34%

Informal Requests

Informal requests are requests that are not filed or processed by a federal institution under the Act, such as requests for records disclosed in response to previous access requests. A list of these previously completed access requests is published every month on the Open Government Portal, making it easier for requesters to find the requests of interest to them and request them from the CSA. No fees can be charged and this type of request is not subject to a response time. In addition, the Act does not give the requester the right to file a complaint with the Information Commissioner.

The CSA noted an increase in this type of access request since . However, a more pronounced increase in coincided with the release of the summaries of completed requests on the Open Government Portal. This one-stop portal seems to have contributed substantially to the increase in requests, since requesters can submit them electronically, thus making it easier to access documents that are already published.

The majority (99%) of requests processed informally were submitted following the release of the summaries of completed access requests. Of these, 99% were received through the Open Government Portal.

The number of informal requests processed in doubled compared to the previous year. In fact, 99 requests were received this year compared to 50 last year.

A total of 82% of requests were answered within 15 days or less, 17% were answered within 16–30 days, while 1% were answered within 61–120 days.

The following chart shows the variances in informal requests since it became a requirement that federal institutions keep track of them for their statistical reports:

Informal requests
- - - - -
Number of informal requests 25 31 89 50 99

Reasons for Declining to Act on a Request

Changes to the Act now allow institutions to request authorization from the Information Commissioner to decline to act on a request that is vexatious, is made in bad faith, or is otherwise an abuse of the right to make a request for access (section 6.1). The CSA did not file a request to this effect with the Information Commissioner in .

Processing Times

The Act stipulates that access to information requests must normally be responded to within 30 calendar days. Among the requests processed in , 26 requests (45%) received a reply within the timeframe. This proportion is mainly due to the extensions that were needed to complete the consultations required to process the requests. The following table illustrates the processing times for the current year.

Processing Times
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 + days
Number of requests 16 10 6 13 9 4

It should also be noted that the Act provides for extended timeframes for some requests if consultations are needed with third parties or other organizations. Given the nature of the records requested from the CSA in , 30 processed requests required such consultations. Therefore, factoring in these extensions authorized by the Act, 82.8% of the requests received replies within the prescribed timeframes.

Disposition of Requests

Of the 58 requests processed this year:

  • 25 requests (43%) resulted in full disclosure;
  • 22 requests (38%) resulted in partial disclosure; and
  • 1 request (2%) was entirely exempted.

For the 10 other requests, 3 were abandoned by the requester, 5 did not locate any existing records and 2 were transferred to other departments because the requested documents related more to that department and it agreed to respond to the request.

The following table shows all of the provisions that were involved.

Disposition of Requests
Number of requests
All
Disclosed
25
Disclosed
in Part
22
Request
Abandoned
3
No Records
Exist
5
Request
Transferred
2
All
Exempted
1

Exemptions and Exclusions Invoked

Of the 58 requests processed this year, 23 requests required exemptions.

The following table shows the frequency of exemptions and exclusions invoked in for the 23 requests disclosed in part. Note that more than one section may apply to a given request.

Frequency of exemptions and exclusions invoked in 2021–2022 for the 23 requests disclosed in part
Exemption and exclusion sections Frequency
13(1) Information obtained in confidence 5
15(1) International affairs and defence 10
16(1) Law enforcement and investigations 1
16(2) Security 2
18 Canada's economic interests 3
19(1) Personal information 10
20(1) Third-party information 2
21(1) Positions or negotiations 16
23 Solicitor/client privilege 1
69(1) Confidences of the Privy Council 9

Format of Information Disclosed

In , a total of 48 requests resulted in the disclosure of records. All of those requests were disclosed electronically. As in previous years, none of the records were consulted in the CSA's reading room.

Pages Reviewed and Disclosed

The number of pages disclosed can vary considerably from year to year, depending on the subject of the requests and the amount of relevant documents held by the CSA.

This year, the number of pages disclosed doubled compared to last -. A total of 1665 pages were disclosed in , compared with 814 in . This increase is also reflected in the average pages disclosed per request; in the average was 20 pages, while for it is 35 pages per request.

The majority of processed requests were less than 100 pages in length (88%), a small decrease in comparison to last year's rate (93%). This year 2 requests were over 501 pages.

Number of pages disclosed
- - - - -
Number of pages 470 2,984 2,139 814 1,665

Consultations and Extensions

The CSA collects some third-party information due to its relationship with different partners in various projects.

Therefore, it is not unusual for the requests processed to involve consultation with third parties and, consequently, lead to time extensions under the Act. The CSA consults third parties and sometimes other federal institutions with the aim of providing as much information as possible, in accordance with the spirit and letter of the Act. The complexity level is also evidenced by the fact that some of the requests require consultations with more than one entity.

In , 30 processed requests were somewhat complex owing to the need for consultations or legal advice. This number is higher than last year when 11 requests required consultations. All requests processed involving a certain level of complexity required an external consultation.

The requesters for each of these requests were informed of the extension, as specified in the Act.

Extensions

The Act allows federal institutions to extend the initial 30-day period in certain specific cases. The deadline may be extended due to the large number of documents requested or the scope of the research which would seriously hamper the functioning of the institution, if consultations made it impossible to observe the statutory deadline or if a third party consultation must be undertaken.

This year, 31 requests (53%) were extended, compared to 11 requests in . Of these requests, 3 required consultation due to the application of section 69 [Cabinet confidence], 9 requests required consultation with other government departments, and 19 requests required third party consultations.

Note that the same request may require consultations with more than one category.

Consultations Received from Other Federal Institutions

In , the CSA received 38 consultation requests from other departments compared to the previous year as we only received 22 consultations in -. This represents a 73% increase over the previous year.

In addition to the consultation requests received in , one request was carried forward from the previous year. In total, the CSA processed 38 requests in , while only one was carried over to the next fiscal year.

Moreover, the number of pages processed as part of these consultations has significantly increased from 564 pages in to 3,176 pages in . This constitutes an increase of almost 5.5 times more than what was processed last year. This increase had an impact on the average pages processed; in fact, in the average was 25 pages per request, while for the year the average was 83 pages per request.

For the most part, the CSA's processing times for these consultations were less than 30 days (89%) most specifically :

  • 24 requests (63%) received a reply within 1 to 15 days;
  • 10 consultations (26%) received a reply within 16 to 30 days;
  • 2 consultations (5%) were processed within 31 to 60 days;
  • 1 consultation request (3%) received a reply within 61 to 120 days; and
  • 1 consultation (3%) received a reply later than 120 days.

The following graph shows the variance in the number of consultation requests over the past five years.

Number of Consultations
- - - - -
Number of requests 37 32 50 23 38

Consultations Regarding Cabinet Confidences

This year 3 requests with Legal Services and Justice Canada required consultations to determine the application of exclusions. These consultations required 61 to 120 days of processing.

Impact of COVID-19

Throughout the year, the CSA was able to receive and process requests, despite the exceptional situation of COVID-19. Request processing had already undergone a digital transition before the pandemic. This has made it possible to continue processing with teleworking resources. The processing of requests was possible, regardless of the transmission channels, the level of classification of the information and the format of the documents to be processed.

Access to Information Fees Reported under the Service Fees Act

The Service Fees Act requires a responsible authority to submit an annual report to Parliament concerning any fees received by CSA.

As for fees received under the Access to Information Act, the information below is declared in accordance with section 20 of the Service Fees Act.

Training and Awareness

In addition to managing ATIP requests, ATIP Office staff provide CSA employees with guidance and advice on complying with the Act. The guidance and advice are presented in a personalized way based on the requests.

In addition, employees were invited to take the Access to Information and Privacy Fundamentals course (I015) given by the Canada School of Public Service, through its corporate calendar of mandatory and optional training. A total of 10 learners took the training this year.

Information sessions on the processing of access to information, personal information requests and awareness sessions on document marking at the CSA are also available upon request. This year, 3 sessions were given to nearly 95 participants.

Electronic Tools

The CSA continues to use the TBS's Online ATIP Request Service to receive these requests. During -, the ATIP Office participated in training and testing for the new TBS ATIP Online Access Management Portal. The implementation of this tool took place in .

The ATIP Office currently uses an access to information request management tool which was implemented in -. After obtaining this tool, the ATIP Office was able to benefit from its functions throughout the year, which facilitated the production of reports and follow-up of access to information requests. Through TBS procurement, the ATIP Office is preparing for a new system to be implemented in -.

Policies, Guidelines, Procedures and Initiatives

The CSA's policies, guidelines and procedures for the administration of the Access to Information Act, including section 67.1, are published on its intranet. In , no changes were made to these documents.

Summary of key issues and action taken regarding complaints or audits

Complaints

This year, two complaints were referred to the CSA under section 32 of the Act alleging that the CSA did not respond to requests within the time limits.

In , for one of the complaints, the Office of the Information Commissioner ceased to investigate following the disclosure of the requested information within the extension deadlines. There are no active complaints from previous fiscal years.

Compliance Monitoring

The time spent on processing Access to Information requests is tracked through the electronic ATIP request processing system. For CSA reporting purposes, reports, including one weekly report, are sent to senior management and others concerned by the requests.

Conclusion

Through its ATIP Office, the CSA will continue to carry out its mandate to respond to all access to information requests in accordance with the spirit and letter of the Act. Its mandate will also include the dissemination of data and information as part of the open government initiatives.

Delegation Order

Approved in

Canadian Space Agency

Access to Information Act and Privacy Act Delegation Order

The Minister of Industry, pursuant to subsections 95(1) of the Access to Information Act and 73(1) the Privacy Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers and functions of the Minister as the head of a government institution, under the section of the Acts set out in the schedule opposite each position. This Delegation Order supersedes all previous Delegation Orders

Schedule

Persons positions to exercise the powers and functions of the Minister as the head of a government institution under the section of the Acts - approved in
Position Access to information Act and Regulations Privacy Act and Regulations
Chief Information Officer Full authority Full authority
Coordinator Access to Information and Open Data Full authority Full authority

Dated, at the City of Ottawa
This
François-Philippe Champagne
Minister of Industry

Approved in

Canadian Space Agency

Access to Information Act and Privacy Act Delegation Order

The Minister of Industry Canada, pursuant to section 73 of the Access to Information Act and the Privacy Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers and functions of the Minister as the head of a government institution, under the section of the Acts set out in the schedule opposite each position. This Delegation Order supersedes all previous Delegation Orders

Schedule

Persons positions to exercise the powers and functions of the Minister as the head of a government institution under the section of the Acts - approved in
Position Access to information Act and Regulations Privacy Act and Regulations
Vice President Full authority Full authority
Chief Information Officer Full authority Full authority
Coordinator ATIP Services Section: 4(2.1), 7, 8(1), 9, 11(2), (3), (4), (5), (6),12, 25, 26, 27(1), (4), 43,44,71,72 Section : 8(4), 9(1), (4), 10, 15, 17, 31, 35(4), 72(1)

Dated, at the City of Ottawa
this
The Honourable Navdeep Singh Bains
Minister of Industry (to be known as Minister of Innovation, Science and Economic Development)

Statistical Report on the Access to Information Act

In this section

Name of institution: Canadian Space Agency

Reporting period: to

Section 1: Requests Under the Access to Information Act

1.1 Number of requests

Number of requests under the Access to Information Act
Description Number of Requests
Received during reporting period 58

Outstanding from previous reporting periods

  • Outstanding from previous reporting period: 8
  • Outstanding from more than one reporting period: 0
8
Total 66
Closed during reporting period 58

Carried over to next reporting period

  • Carried over within legislated timeline: 5
  • Carried over beyond legislated timeline: 3
8

1.2 Sources of requests

Sources of requests under the Access to Information Act
Source Number of Requests
Media 19
Academia 20
Business (private sector) 1
Organization 0
Public 11
Decline to Identify 7
Total 58

1.3 Channels of requests

Channels of requests under the Access to Information Act
Source Number of Requests
Online 58
E-mail 0
Mail 0
In person 0
Phone 0
Fax 0
Total 58

Section 2: Informal Requests

2.1 Number of informal requests

Number of informal requests
Description Number of Requests
Received during reporting period 99

Outstanding from previous reporting periods

  • Outstanding from previous reporting period: 0
  • Outstanding from more than one reporting period: 0
0
Total 99
Closed during reporting period 96
Carried over to next reporting period 3

2.2 Channels of informal requests

Channels of informal requests
Source Number of Requests
Online 98
E-mail 1
Mail 0
In person 0
Phone 0
Fax 0
Total 99

2.3 Completion time of informal requests

Completion Time of informal requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than
365 Days
Total
79 16 0 1 0 0 0 96

2.4 Pages released informally

Pages released informally
Less Than 100
Pages Released
100-500
Pages Released
501-1000
Pages Released
1001-5000
Pages Released
More Than 5000
Pages Released
Number of
Requests
Pages
Released
Number of
Requests
Pages
Released
Number of
Requests
Pages
Released
Number of
Requests
Pages
Released
Number of
Requests
Pages
Released
0 0 0 0 0 0 0 0 0 0

2.5 Pages re-released informally

Pages re-released informally
Less Than 100
Pages Re-released
100-500
Pages Re-released
501-1000
Pages Re-released
1001-5000
Pages Re-released
More Than 5000
Pages Re-released
Number of
Requests
Pages
Re-released
Number of
Requests
Pages
Re-released
Number of
Requests
Pages
Re-released
Number of
Requests
Pages
Re-released
Number of
Requests
Pages
Re-released
60 2239 36 5029 0 0 0 0 0 0

Section 3: Applications to the Information Commissioner on Declining to Act on Requests

Details of the Applications to the Information Commissioner on Declining to Act on Requests
Description Number of Requests
Outstanding from previous reporting period 0
Sent during reporting period 0
Total 0
Approved by the Information Commissioner during reporting period 0
Declined by the Information Commissioner during reporting period 0
Withdrawn during reporting period 0
Carried over to next reporting period 0

Section 4: Requests Closed During the Reporting Period

4.1 Disposition and completion time

Disposition and completion time of closed requests
Disposition of Requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than
365 Days
Total
All disclosed 6 4 4 6 5 0 0 25
Disclosed in part 2 3 2 7 4 2 2 22
All exempted 0 1 0 0 0 0 0 1
All excluded 0 0 0 0 0 0 0 0
No records exist 4 1 0 0 0 0 0 5
Request transferred 2 0 0 0 0 0 0 2
Request abandoned 2 1 0 0 0 0 0 3
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Declined to act with
the approval of the
Information Commissioner
0 0 0 0 0 0 0 0
Total 16 10 6 13 9 2 2 58

4.2 Exemptions

Exemptions of closed requests
Section Number of Requests
13(1)(a) 5
13(1)(b) 0
13(1)(c) 0
13(1)(d) 0
13(1)(e) 0
14 0
14(a) 0
14(b) 0
15(1) 10
15(1) - I.A.Table note 1 0
15(1) - Def.Table note 2 0
15(1) - S.A.Table note 3 0
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 1
16(1)(c) 0
16(1)(d) 0
16(2) 0
16(2)(a) 0
16(2)(b) 0
16(2)(c) 2
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
16.6 0
17 0
18(a) 0
18(b) 3
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 10
20(1)(a) 0
20(1)(b) 2
20(1)(b.1) 0
20(1)(c) 0
20(1)(d) 0
20.1 0
20.2 0
20.4 0
21(1)(a) 8
21(1)(b) 6
21(1)(c) 2
21(1)(d) 0
22 0
22.1(1) 0
23 1
23.1 0
24(1) 0
26 0

4.3 Exclusions

Exclusions of closed requests
Section Number of Requests
68(a) 2
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1) 0
69(1)(a) 1
69(1)(b) 0
69(1)(c) 0
69(1)(d) 0
69(1)(e) 0
69(1)(f) 0
69(1)(g) re (a) 2
69(1)(g) re (b) 0
69(1)(g) re (c) 2
69(1)(g) re (d) 1
69(1)(g) re (e) 1
69(1)(g) re (f) 0
69.1(1) 0

4.4 Format of information released

Format of information released
Paper Electronic Other
E-record Data set Video Audio
0 48 0 1 0 0

4.5 Complexity

4.5.1 Relevant pages processed and disclosed for paper and e-record formats
Relevant pages processed and disclosed for paper and e-record formats
Number of Pages Processed Number of Pages Disclosed Number of Requests
3,091 1665 51
4.5.2 Relevant pages processed per request disposition for paper and e-record formats by size of requests
Relevant pages processed per request disposition for paper and e-record formats by size of requests
Disposition Less Than 100
Pages Processed
100-500
Pages Processed
501-1000
Pages Processed
1001-5000
Pages Processed
More Than 5000
Pages Processed
Number of
Requests
Pages
Processed
Number of
Requests
Pages
Processed
Number of
Requests
Pages
Processed
Number of
Requests
Pages
Processed
Number of
Requests
Pages
Processed
All disclosed 25 266 0 0 0 0 0 0 0 0
Disclosed in part 16 432 4 1092 2 1290 0 0 0 0
All exempted 1 11 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned 3 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Declined to act with the
approval of the
Information Commissioner
0 0 0 0 0 0 0 0 0 0
Total 45 709 4 1092 2 1290 0 0 0 0
4.5.3 Relevant minutes processed and disclosed for audio formats
Relevant minutes processed and disclosed for audio formats
Number of Minutes Processed Number of Minutes Disclosed Number of Requests
0 0 0
4.5.4 Relevant minutes processed per request disposition for audio formats by size of requests
Relevant minutes processed per request disposition for audio formats by size of requests
Disposition Less Than 60 Minutes Processed 60 - 120 Minutes Processed More than 120 Minutes Processed
Number of
Requests
Minutes
Processed
Number of
Requests
Minutes
Processed
Number of
Requests
Minutes
Processed
All disclosed 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0
All exempted 0 0 0 0 0 0
All excluded 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0
Declined to act with
the approval of the
Information Commissioner
0 0 0 0 0 0
Total 0 0 0 0 0 0
4.5.5 Relevant minutes processed and disclosed for video formats
Relevant minutes processed and disclosed for video formats
Number of Minutes Processed Number of Minutes Disclosed Number of Requests
2 2 1
4.5.6 Relevant minutes processed per request disposition for video formats by size of requests
Relevant minutes processed per request disposition for video formats by size of requests
Disposition Less Than 60 Minutes Processed 60 - 120 Minutes Processed More than 120 Minutes Processed
Number of
Requests
Minutes
Processed
Number of
Requests
Minutes
Processed
Number of
Requests
Minutes
Processed
All disclosed 1 2 0 0 0 0
Disclosed in part 0 0 0 0 0 0
All exempted 0 0 0 0 0 0
All excluded 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0
Declined to act with
the approval of the
Information Commissioner
0 0 0 0 0 0
Total 1 2 0 0 0 0
4.5.7 Other complexities
Other complexities
Disposition Consultation Required Legal Advice Sought Other Total
All disclosed 13 0 0 13
Disclosed in part 13 3 0 16
All exempted 1 0 0 1
All excluded 0 0 0 0
Request abandoned 0 0 0 0
Neither confirmed nor denied 0 0 0 0
Declined to act with
the approval of the
Information Commissioner
0 0 0 0
Total 27 3 0 30

4.6 Closed requests

4.6.1 Requests closed within legislated timelines
Requests closed within legislated timelines
Number of requests closed within legislated timelines 48
Percentage of requests closed within legislated timelines (%) 82.75862069

4.7 Deemed refusals

4.7.1 Reasons for not meeting legislated timelines
Deemed refusals - Reasons for not meeting legislated timelines
Number of requests closed past the legislated timelines Principal Reason
Interference with
operations/ Workload
External Consultation Internal Consultation Other
10 1 8 0 1
4.7.2 Requests closed beyond legislated timelines (including any extension taken)
Requests closed beyond legislated timelines (including any extension taken)
Number of days past legislated timelines Number of requests past legislated timeline where no extension was taken Number of requests past legislated timeline where an extension was taken Total
1 to 15 days 0 2 2
16 to 30 days 0 1 1
31 to 60 days 2 1 3
61 to 120 days 0 0 0
121 to 180 days 0 0 0
181 to 365 days 0 4 4
More than 365 days 0 0 0
Total 2 8 10

4.8 Requests for translation

Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Section 5: Extensions

5.1 Reasons for extensions and disposition of requests

Details of the reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken 9(1)(a)
Interference With
Operations/ Workload
9(1)(b)
Consultation
9(1)(c)
Third-Party Notice
Section 69 Other
All disclosed 0 0 5 9
Disclosed in part 0 3 4 10
All exempted 0 0 0 0
All excluded 0 0 0 0
Request abandoned 0 0 0 0
No records exist 0 0 0 0
Declined to act with
the approval of the
Information Commissioner
0 0 0 0
Total 0 3 9 19

5.2 Length of extensions

Details of the length of extensions
Length of Extensions 9(1)(a)
Interference With
Operations/ Workload
9(1)(b)
Consultation
9(1)(c)
Third-Party Notice
Section 69 Other
30 days or less 0 0 0 0
31 to 60 days 0 0 1 2
61 to 120 days 0 3 4 13
121 to 180 days 0 0 3 4
181 to 365 days 0 0 1 0
365 days or more 0 0 0 0
Total 0 3 9 19

Section 6: Fees

Fees details
Fee Type Fee Collected Fee Waived Fee Refunded
Number of
Requests
Amount Number of
Requests
Amount Number of
Requests
Amount
Application 25 $125.00 32 $160.00 1 $5.00
Other fees 0 $0.00 0 $0.00 0 $0.00
Total 25 $125.00 32 $160.00 1 $5.00

Section 7: Consultations Received From Other Institutions and Organizations

7.1 Consultations received from other Government of Canada institutions and other organizations

Consultations received from other Government of Canada institutions and other organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during the reporting period 37 2252 1 0
Outstanding from the previous reporting period 1 924 0 0
Total 38 3176 1 0
Closed during the reporting period 37 2487 1 0
Carried over within negotiated timelines 0 0 0 0
Carried over beyond negotiated timelines 1 689 0 0

7.2 Recommendations and completion time for consultations received from other Government of Canada institutions

Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than
365 Days
Total
Disclose entirely 23 8 1 1 0 0 0 33
Disclose in part 0 2 1 0 0 0 1 4
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 23 10 2 1 0 0 1 37

7.3 Recommendations and completion time for consultations received from other organizations outside the Government of Canada

Recommendations and completion time for consultations received from other organizations outside the Government of Canada
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than
365 Days
Total
Disclose entirely 1 0 0 0 0 0 0 1
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 1 0 0 0 0 0 0 1

Section 8: Completion Time of Consultations on Cabinet Confidences

8.1 Requests with Legal Services

8.2 Requests with Privy Council Office

Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed 100‒500 Pages Processed 501-1000
Pages Processed
1001-5000
Pages Processed
More Than 5000
Pages Processed
Number of
Requests
Pages
Disclosed
Number of
Requests
Pages
Disclosed
Number of
Requests
Pages
Disclosed
Number of
Requests
Pages
Disclosed
Number of
Requests
Pages
Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Section 9: Investigations and Reports of finding

9.1 Investigations

Investigations details
Section 32 Notice of intention to investigate Subsection 30(5) Ceased to investigate Section 35 Formal Representations
2 0 0

9.2 Investigations and Reports of finding

Investigations and Reports of finding
Section 37(1) Initial Reports Section 37(2) Final Reports
Received Containing recommendations issued by the Information Commissioner Containing orders issued by the Information Commissioner Received Containing recommendations issued by the Information Commissioner Containing orders issued by the Information Commissioner
0 0 0 0 0 0

Section 10: Court Action

10.1 Court actions on complaints

Court actions on complaints - Section 41
Complainant (1) Institution (2) Third Party (3) Privacy Commissioner (4) Total
0 0 0 0 0

10.2 Court actions on third party notifications under paragraph 28(1)(b)

Court actions on third party notifications under paragraph 28(1)(b)
Section 44 - under paragraph 28(1)(b)
0

Section 11: Resources Related to the Access to Information Act

11.1 Allocated Costs

Allocated costs
Expenditures Amount
Salaries $140,569
Overtime $6,480
Goods and Services
  • Professional services contracts: $0
  • Other: $0
$0
Total $147,049

11.2 Human Resources

Human Resources
Resources Person Years Dedicated to Access to Information Activities
Full-time employees 1.800
Part-time and casual employees 0.170
Regional staff 0.000
Consultants and agency personnel 0.000
Students 0.000
Total 1.970

Note: Enter values to three decimal places.

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