From Earth to the Moon - Space applications of mining technologies
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- PROGRAM TO SUPPORT RESEARCH IN SPACE SCIENCE AND TECHNOLOGY
- ROLES AND RESPONSIBILITIES
- ELIGIBLE APPLICANTS
- APPLICATIONS (INITIAL RECIPIENTS)
- CONTRIBUTION AGREEMENT
- FREQUENTLY ASKED QUESTIONS (FAQ)
Eligible Initial Recipients are non-profit organizations established and operating in Canada.
Maximum Contribution Agreement Amount per Initial Recipient is $1,500,000.
Administration Percentage for the Management of the Further Distribution of the contribution is maximum 10% of Contribution Agreement Amount.
Estimated Contribution Amount to be further distributed to Ultimate Recipients is $1,350,000.
Maximum Contribution Agreement Amount per Ultimate Recipient is $675,000.
Maximum Duration per Ultimate Recipient's Project is 14 months.
Estimated Number of Agreements with Initial Recipients under the AO is 1.
Estimated Total Amount of the AO is $1,500,000.
Maximum Duration of the AO is until .
Estimated Start Date of the AO is .
This Announcement of Opportunity (AO) is consistent with the terms and conditions of the Canadian Space Agency (CSA) Class Grant and Contribution Program to Support Research, Awareness and Learning in Space Science and Technology – Research Component (the G&C Program).
Applicants are asked to read the following AO thoroughly before submitting their applications. This AO was prepared to help applicants complete the application process, and outlines key elements, including eligibility and evaluation criteria, details on eligible projects and the selection process.
2 PROGRAM TO SUPPORT RESEARCH IN SPACE SCIENCE AND TECHNOLOGY
2.1 Purpose and Objectives
The G&C Program aims at providing financial support to organizations to conduct space-related research and development in space priority areas. It supports targeted knowledge development and innovation to sustain and enhance the Canadian capacity to use space to address national needs and priorities in the future.
In the context of the G&C Program, the purpose of this AO is to seek applications from eligible recipients, hereinafter referred to as Initial Recipients, to select one recipient who will be responsible to further distribute the CSA contribution to Ultimate Recipients to undertake and complete the development of Prospecting and In-Situ Resource Utilization (ISRU) related technologies and leveraging the synergies between the mining and space sector.
The projects undertaken by Ultimate Recipients must contribute to the achievement of all objectives and one priority of the G&C Program defined below.
- To support the development of science and technology relevant to the priorities of the CSA.
- To foster the continuing development of a critical mass of researchers and highly qualified people in Canada in areas relevant to the priorities of the CSA.
- To support information gathering, studies and research related to space.
- To support the operations of organizations dedicated to space research.
- To support the development of ISRU-related technologies where advancements would be beneficial and transferrable to the terrestrial mining. This aligns with CSA priority for Space research and development to advance sciences, technologies, applications and expertise.
The following provides definitions for key terms and expressions used throughout this AO.
Further Distribution of a Contribution is a situation where an Initial Recipient further distributes its contribution funding to one or more Ultimate Recipients. The Further Distribution is based on a clear, transparent, and open decision-making process regarding the selection of Ultimate Recipients and approval of projects to be funded by the Initial Recipient.
Initial Recipient are those organizations that will receive a contribution from the CSA to further distribute to Ultimate Recipients. The roles and responsibilities of the Initial Recipient are defined in Section 3.2 – Initial Recipient.
Ultimate Recipients are those organizations that receive funding from the Initial Recipient to undertake projects as described in Section 2.1 -Purpose and Objectives. The Ultimate Recipients will be selected by the Initial Recipient.
3 ROLES AND RESPONSIBILITIES
3.1 Canadian Space Agency
The contribution for Further Distribution is provided by the CSA to the Initial Recipient(s) through a contribution agreement.
The CSA is also responsible for administering the AO, selecting Initial Recipient(s) in the context of the Further Distribution of Funding, and entering into contribution agreements with Initial Recipient(s). CSA is also responsible for ensuring that the objective(s) of the G&C Program and the conditions of the contribution agreement(s) between the CSA and Initial Recipient(s) are met, respected, and maintained by the Initial Recipient(s) throughout the lifecycle of the contribution agreement(s). This will be done through the monitoring of the activities and outcomes of the Initial Recipient(s) through financial and performance reporting.
3.2 Initial Recipient
The Initial Recipient is responsible to further distribute its contribution to Ultimate Recipients and to meet all obligations arising therefrom. The Initial Recipient has independence in the selection of the Ultimate Recipients, with minimal guidance from the CSA, and will not act as an agent of the government or as an agent of the Crown for the further distribution of contribution.
The Initial Recipient will undertake the following tasks as set out specifically and, in more detail, in the contribution agreement with the CSA.
- Marketing and Promotion Plan: The Initial Recipient will develop and deliver a Marketing and Promotion Plan to identify interested Ultimate Recipients and encourage them to apply for funding.
- Selection of Ultimate Recipients: The Initial Recipient will develop and apply fair and transparent evaluation criteria, included in the contribution agreement with the CSA, to select Ultimate Recipients to undertake the development of ISRU-related technologies where advancements would be beneficial and transferrable to the terrestrial mining sector to help contribute to the development of Canada's net-zero/low-carbon footprint and sustainable mines of the future.
- Execution of Agreements with Ultimate Recipients: The Initial Recipient will develop, and sign agreements with Ultimate Recipients to further distribute the contribution.
- Project Management: The Initial Recipient will be responsible for ensuring that Ultimate Recipients complete their projects within the prescribed timeline as defined in the agreements between an Initial Recipient and an Ultimate Recipient. The Initial Recipient is responsible for identifying any risks and delays and informing the CSA of corrective measures.
- Further Distribution of Funding and Reporting: The Initial Recipient will be responsible for the Further Distribution of Funding and all obligations arising therefrom, as well as aggregating information and documentation from Ultimate Recipients to support projects' progress and payments. This includes reporting progress on projects and expenses for payment as per the requirements outlined in the contribution agreement between the CSA and the Initial Recipient. The Initial Recipient is responsible for preparing a final financial report and a performance report that explains how it has contributed to the objective(s) and outcomes of the G&C Program.
3.3 Ultimate Recipients
In the context of the Further Distribution of Funding, the Ultimate Recipients apply for funding through an Initial Recipient. The accountability, roles, and responsibilities of an Ultimate Recipient will be established through a funding agreement between the Initial Recipient and the Ultimate Recipient.
The CSA will not intervene in business decisions between Initial Recipients and Ultimate Recipients but must ensure that all G&C Program objectives and requirements are always met. To ensure all parties are conducting their projects in accordance with the G&C Program objectives and requirements, CSA will provide minimum guidance in the contribution agreement with the Initial Recipient to help define the list of eligible Ultimate Recipients, projects, expenditures, and the maximum amount per fiscal year payable to Ultimate Recipients.
4 ELIGIBLE APPLICANTS
4.1 Initial Recipients
This AO is open to applicants who meet the eligibility criteria for Initial Recipients, as follows:
- Are Not-for-profit organizations established and operating in Canada.
- Have knowledge of the terrestrial mining sector, more specifically the Mineral Supply and Services.
- Demonstrate that your organization has a minimum of two years of experience in managing and executing any type of initiatives/activities (funding, research and development, etc.) that requires identifying a target audience, promoting initiatives/activities, selecting participants, carrying out activities and measuring results.
4.2 Ultimate Recipients
4.2.1 Eligible Ultimate Recipients
Ultimate recipients are:
- Canadian universities and post-secondary institutions.
- For-profit organizations established and operating in Canada.
- Not-for-profit organizations established and operating in Canada.
4.2.2 Eligible Projects - Ultimate Recipients
In order to be considered for the Further Distribution of the contribution, the projects undertaken by Ultimate Recipients must meet the following priorities and requirements: to undertake the development of ISRU-related technologies where advancements would be beneficial and transferrable to the terrestrial mining sector to help contribute to the development of Canada's net-zero/low-carbon footprint and sustainable mines of the future. Contributions to Ultimate Recipients are not repayable.
Funding to For-profit organizations established and operating in Canada:
- Can only be provided for basic research and development projects; and
- Are not repayable.
The Initial Recipient shall evaluate and select applications from the Ultimate Recipients based on criteria that will be set out in the contribution agreement between CSA and the Initial Recipient. The selection criteria include the following:
- Benefits to Canada as per CSA's priorities defined in the AO;
- Linkage to the G&C Program objective(s) defined in the AO;
- Results; and
- Risk and mitigation measures.
5 APPLICATIONS (INITIAL RECIPIENTS)
5.1 Required Documentation
To be complete, the application must include all of the following documents:
- A completed original application form signed by the duly authorized representative, with all documentation and information mentioned therein;
- Financial Statements for the last two fiscal years;
- Proof of incorporation or registration (i.e. Corporation Registry);
- Letters from other funding organizations confirming their contribution, if applicable.
Please note that incomplete applications will not be considered for funding.
It is the applicant's responsibility to ensure that the application complies with all relevant federal, provincial and territorial legislation and municipal laws.
5.2 Submission of Applications
Process for electronic submission
- The complete application (the required documentation, including a completed original application form signed by the duly authorized representative) must be submitted (successfully uploaded) by applicants no later than 12:00pm EDT .
- The applicant is encouraged to submit their application electronically following the instructions provided below. However, if the applicant is unable to submit their application electronically, please communicate with email@example.com no later than 12:00pm EDT , to obtain instructions on how to submit a paper application by mail.
- Incomplete or late applications will not be considered. A late application has an electronic timestamp on the CSA system later than the deadline above.
- The applicant must complete an account creation request on the Electronic Application Portal. Upon receipt, the CSA will send an email with instructions on how to connect to the CSA secure filer system to allow the applicant to upload documents securely. Please note that Chrome is the browser of choice for submissions. Supported browsers are Google Chrome and, Internet Explorer with some restrictions.
- Allow up to seventy-two hours (72) for the CSA to send an email confirming the account creation as well as instructions (user guide) on how to access the platform. It is strongly recommended that the account creation request be submitted no later than . If technical issues arise and cannot be resolved , applicants must submit their application by mail at the following address:
Mathieu Giguere / Space Exploration
Canadian Space Agency
6767 Route de l'Aéroport
Borough of Saint-Hubert
- Applicants are strongly encouraged to upload their complete application well before the submission deadline.
- Using the temporary password assigned by the CSA, login to the secured portal to upload protected documents.
- Please refer to the user guide for instructions on how to securely upload documents.
- The application, uploaded electronically, must be submitted as a single PDF-formatted file containing all the above-requested documents and information with all security features disabled (including but not limited to password, encrypted items, etc). Please upload the documents with the application form and application first. The application and supporting documents must be included in the file as searchable PDF-formatted documents (PDA/A-1a or PDF/A-2a formats preferred). If the CSA encounters any accessibility issues with the submitted PDF files, the applicant will be solely responsible, and the application might not be considered.
- The applicant must keep one hard copy of all the original documents above. The CSA may require applicants who successfully passed the evaluation stage described in Section 6 to send a hard copy of their complete application with the original documents.
- Questions and answers related to this AO will be posted on the CSA website in the Frequently Asked Questions (Section 9).
5.3 Service Standards
Applicants will be notified in writing of decisions regarding their application. Selected applications will be announced on the CSA website. The CSA has set the following service standards for processing times, acknowledgment of receipt, funding decisions, and payment procedures.
Acknowledgment: The CSA's goal is to acknowledge receipt of the application within 2 weeks of receiving the completed application.
Decision: The CSA's goal is to respond to the application within 8 weeks of the AO's closing date and to send a contribution agreement for signature within 6 weeks after approval of the application.
Payment: The CSA's goal is to issue payment within 6 weeks of the successful fulfillment of the requirements outlined in the contribution agreement, but CSA has no obligation to issue payment within this time frame.
All applications that meet eligibility criteria for Initial Recipients (section 4.1) will be evaluated based on the criteria set out below. Priority may be given to applications that cover the supplementary criteria identified in Section 6.2 – Supplementary Criteria.
CSA may seek input and consult other organizations, including (but not limited to) federal, provincial, territorial, and municipal government agencies and organizations (See Applicant Attestation in the Application Form).
6.1 Evaluation Criteria
Only applications that meet the Eligibility Criteria defined in Section 4.1 will be evaluated against the Evaluation Criteria described below. Applicants are encouraged to provide a detailed and clear description of how they meet each criterion.
|Evaluation Criteria||Scale Rating|
|1.||Organization's Capacity, Experience, and Expertise in Managing and Executing Initiatives/ActivitiesTable note *
The degree to which the application has outlined the expertise, resources, skills, experience, and knowledge necessary to meet the objective(s) and priorities of the G&C Program as defined in Section 2.1 - Purpose and Objectives of the AO.
|2.||Organization's Approach to the Further Distribution of the contribution
The application must state the specific objective(s) of the applicant including milestones and outcomes to be achieved; and provide details on how the applicant would support the objective(s) and priorities of the G&C Program outlined in Section 2.1 – Purpose and Objectives.
The application must demonstrate that the applicant has the capacity to further distribute the contribution in Mineral Supply and Services sector.
The application must outline the activities to be performed in pursuit of the outcomes and indicators below:
The application must demonstrate that the applicant has the capacity to further distribute the contribution in either all or specific geographical areas of Canada.
The application must identify and describe the roles of the partners and networks essential to a successful Further Distribution of the contribution.
The application must describe (i) what mechanisms will be put in place for Ultimate Recipients' payments; (ii) what internal control systems are and will be in place; (iii) how financial risks will be identified; (iv) what type of mitigation measures will be applied; and (v) what type of monitoring and audit will be performed.
|3.||Tasks and Timelines
|4.||Evaluation and Selection of Ultimate Recipients
|5.||Risk assessment and Mitigation Strategies
|6.||Marketing and Promotion Plan
|8.||Overall quality and presentation of the application||/ 5|
To be considered, an application must receive a score of 60/100 or higher.
6.2 Supplementary Criteria
Priority may be given based on the following criteria:
- Experience and ability to provide business incubation and/or acceleration support.
7.1 Available Funding
7.1.1 Initial Recipients
The maximum contribution that an Initial Recipient can receive from the CSA under this AO is $1,500,000. It is a non-repayable contribution.
Only one contribution for each Initial Recipient will be financed under this AO.
The CSA reserves the right to reject any applications or reduce the amount of the contribution at its entire discretion.
To determine the maximum amount of contribution to be given to an Initial Recipient, consideration will be given to the availability of CSA funding, and the other confirmed sources of funding provided by other stakeholders and the applicant.
7.1.2 Ultimate Recipients
An Ultimate Recipient may receive from an Initial Recipient a maximum amount of $675,000 per agreement.
The maximum number of agreement(s) received by an Ultimate Recipient is one.
Any logical breakdown of a project or combination of phases can constitute a funded project. However, breaking down a project into numerous phases submitted as distinct applications to obtain more than the maximum contribution allowed for Ultimate Recipients is not allowed under this AO. Furthermore, the completion of a funded phase does not automatically guarantee future funding for the remaining phases.
7.2 Eligible Costs
7.2.1 Initial Recipients
Initial Recipients may incur up to 10% of the contribution for the management of the process of the Further Distribution of the contribution and all obligations arising therefrom as per Section 3.2 - Roles and Responsibilities of the Initial Recipient.
For example, an Initial Recipient receives a contribution of $1,000,000 from the CSA. CSA could pay an amount up to $100,000 to the Initial Recipient for the management of the process of the Further Distribution of the contribution and for all obligations arising therefrom. The Initial Recipient will further distribute $900,000 to Ultimate Recipients.
7.2.2 Ultimate Recipients
Eligible costs for an approved project from an Ultimate Recipient must be direct expenses that are associated with the completion of the project and that are required to achieve the expected results of the project and will include:
- Access fees;
- Accommodation and meal allowances;
- Acquisition, development and printing of materials;
- Acquisition or rental of equipment;
- Aircraft and watercraft charter services;
- Consultant services;
- Costs related to obtaining security clearance;
- Data acquisition;
- Data management;
- Laboratory analysis services;
- License and permit fees;
- Launcher services;
- Marketing and printing services;
- Materials and supplies;
- Overhead (administrative) costs (not to exceed 20% of eligible costs for universities and 15% for other eligible recipients);
- Participation fees at conferences, committees and events;
- PST, HST and GST net of any rebate to which the recipient is entitled and the reimbursement of any taxes for goods and services acquired in a foreign country net of any rebate or reimbursement received in the foreign country;
- Publication and communication services;
- Registration fees;
- Salaries and benefits;
- Translation services;
- Travel; and
- Tuition fees.
In no circumstance can the total amount further distributed to Ultimate Recipients exceed a certain percentage of the total project cost.
- Canadian universities and post-secondary institutions: 100% of the total project cost.
- For-profit organizations established and operating in Canada: 75% of the total project cost.
- Not-for-profit organizations established and operating in Canada: 100% of the total project cost.
8 CONTRIBUTION AGREEMENT
Upon favorable review of the applications, CSA will send a contribution agreement to the successful applicant. The contribution agreement will outline the rights, roles, and obligations of each respective party. In the event of any discrepancies between this AO and a contribution agreement between CSA and the Initial Recipient, the latter document will take precedence.
For greater clarity, no liability and no commitment or obligation exist on the part of the CSA to issue a contribution to the applicant until a contribution agreement is signed by both parties. Furthermore, any costs or expenses incurred or paid by the applicant prior to the execution of a written contribution agreement by both parties are the sole responsibility of the applicant, and no liability exists on the part of the CSA.
8.2 Organizations in Quebec
An organization in Quebec whose operations are partially or fully funded by the province of Quebec may be subject to the Act Respecting the Ministère du Conseil exécutif (L.R.Q., c. M-30).
Under Sections 3.11 and 3.12 of this Act, certain entities/organizations, as defined in the meaning of the Act, such as municipal bodies, school bodies, or public agencies, must obtain authorization from the Government or Department, depending on the scenario, before signing any funding agreement with the Government of Canada, its departments or agencies, or a federal public agency.
Consequently, any entity that is subject to the Act is responsible for obtaining such authorization before signing any funding agreement with the Government of Canada.
Quebec applicants must complete Section 8-A of the application form.
8.3 Open Access Publications
In the event that publications result from the approved projects of the Ultimate Recipients, the CSA wishes to promote the dissemination of findings that results from the projects it funds, through the Further Distribution Funding Model, as quickly and to the greatest number of people as possible. Improved access to scientific results not only allows scientists to use a broader range of resources and knowledge, but also improves research collaboration and coordination, strengthens citizen engagement, and supports the economy.
Thus, the CSA promotes the use of open access publication and archiving by recipients in order to facilitate the widest dissemination of findings that results from its funded projects. The CSA encourages the Initial Recipient(s) to invite their Ultimate Recipients to publish, in a timely matter, their articles by using one of the following methods:
- Accessible online repository (institutional or disciplinary) so that the publication is freely accessible.
- Journal offering open access to articles.
It should be noted that these two methods are not mutually exclusive and that Ultimate Recipients are encouraged to use both.
Finally, the CSA wishes to receive, as a courtesy from the Initial Recipient, a copy of the publications of the Ultimate Recipients (if not freely accessible) or the hyperlink (if freely accessible) and their digital object identifier (DOI). These will be used to improve accessibility by including them in the CSA publications directory.
9 FREQUENTLY ASKED QUESTIONS (FAQ)
It is the responsibility of the applicants to obtain clarification regarding the requirements contained herein, if necessary, before submitting an application.
For any questions related to the AO, applicants shall use the following email address: firstname.lastname@example.org. Questions and answers related to this AO will be posted on the CSA website in the Frequently Asked Questions section of this AO. The CSA will respond to questions received before 12:00am EDT, .
Please note that email communication does not meet government data protection requirements.
Question 1: Are universities eligible to be Initial Recipients?
Answer 1: No, universities are not eligible to be Initial Recipients.
Question 2: Section 6.1 mentions for some of the criteria that: "Details provided should be properly substantiated with documentation". What are examples of such documents and how many documents are required?
Answer 2: The onus is on the applicant to provide a detailed and clear description of how they meet each criterion. Statements in the application should be substantiated with reference documentation properly adapted including, but not limited to: annual or project reports, press releases, website, …
Question 3: How many agreements will be put in place in the context of this AO.
Answer 3: As stated in the framed section before section 1, the estimated number of agreements with Initial Recipients under the AO is 1.
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