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Mandatory vaccination requirement for suppliers

The COVID-19 pandemic continues to have an unprecedented impact on the health of Canadians. COVID-19 vaccines are a critical tool to reduce the risk of COVID-19 and protect the broader public health. As a responsible employer, the Government of Canada announced on , its intent to require COVID-19 vaccination across the federal public service. This important measure requires that federal contractors and subcontractors needing to access federal government workplaces be fully vaccinated as of .

Information regarding the specifications of the vaccination requirements, including existing contracts, the certification process, exemptions, monitoring, and failure to meet the requirements, can be found by accessing the hyperlink below:

COVID-19 vaccination requirement for supplier personnel - Buyandsell.gc.ca

The Canadian Space Agency (CSA) will be responsible for the enforcement and monitoring of the requirements in terms of employees of contractors and subcontractors accessing its workplaces contracted under it's authority.

Frequently asked questions

FAQ list

  • Question 1: Do I still need to complete the COVID-19 Mandatory Contractor Vaccination Certification Form if none of the work my company is performing for the CSA will be conducted in a Government of Canada workplace?

    Answer 1: The COVID-19 Mandatory Contractor Vaccination Certification Form is required for any supplier holding a valid Contract or Purchase Order with the CSA. Different options are available within the form if no site access is required for the performance of the Contract.

  • Question 2: I supply goods (equipment/parts/supplies) to the CSA; does this form apply to me?

    Answer 2: The COVID-19 Mandatory Contractor Vaccination Certification Form is required for any supplier holding a valid Contract or Purchase Order with the CSA. Different options are available within the form if no site access is required for the performance of the Contract.

  • Question 3: I have already completed a similar Contractor Vaccination Certification Form for another department. Do I have to fill it out again? Can I just provide a copy of the certification I've already signed for other another department like Public Services and Procurement Canada (PSPC)?

    Answer 3: All suppliers are required to complete the CSA's department-specific form. While it may be similar to forms used by other departments, certification is required on a "per Contract/Purchase Order" basis. You may list several Contract numbers within the CSA Certification Form if your organization holds several active Contracts/Purchase Orders with our Department.

  • Question 4: Do I need to fill out the Mandatory Contractor Vaccination Certification Form for every personnel resource and for every Contract?

    Answer 4: No. Individual employee/resource names are not to be mentioned in the form. You may reference several Contract/Purchase Order numbers within a single Certification Form.

  • Question 5: Do I have to submit proof of vaccination for any of my resources?

    Answer 5: No. Do not submit any personal information pertaining to your resources or employees; we only need the duly signed Certification Form.

  • Question 6: Does this mean all my resources/employees will have to be vaccinated?

    Answer 6: No. At present, only personnel (resources/employees) who access Government of Canada workplaces are required to be fully vaccinated.

  • Question 7: Does everyone in the company need to be vaccinated, or just the resources actively working on Contracts?

    Answer 7: No. At present, only personnel (resources/employees) who access Government of Canada workplaces are required to be fully vaccinated.

  • Question 8: My resources/employees assigned to the CSA Contracts have been working remotely since the start of the pandemic. Does this mean they'll have to return to a the CSA worksite?

    Answer 8: No, not necessarily. The Certification Form is merely to obtain confirmation that any resource who is or will be required to access a Government of Canada workplace will be fully vaccinated against COVID-19 by . If you are unsure of whether your employees/resources may be requested to return to a government site in the future, please advise certificationfournisseur-vendorcertification@asc-csa.gc.ca.

  • Question 9: Can we have an extension for the date?

    Answer 9: All deadlines are set at the level of the Treasury Board Secretariat (TBS); The CSA is not able to grant extensions.

  • Question 10: Can our resources keep working while we verify this information prior to signing the Certification Form?

    Answer 10: Yes. However, effective , only duly vaccinated resources will be allowed access to federal government workplaces.

  • Question 11: I don't have the full list of Contract numbers for my organization/company. Can you provide them?

    Answer 11: Your organization's list of active Contracts with the CSA was provided in the body of the email sent to you. Should you have any questions regarding this list, please email certificationfournisseur-vendorcertification@asc-csa.gc.ca.

  • Question 12: To whom in my organization should I forward your email?

    Answer 12: While each company is structured differently, it is suggested that this e-mail be forwarded to whomever manages Contracts or government client portfolios within your organization.

  • Question 13: We are a foreign company. Does this apply to us?

    Answer 13: If you have personnel (resources/employees) who require access to Government of Canada workplaces within Canada, they are required to be fully vaccinated, and the required Certification Form must be completed.

  • Question 14: Why am I receiving this? I don't have any active Contracts with the CSA.

    Answer 14: To ensure that all Contractors are aware of the new requirements around vaccinations, we have contacted all entities who may have an interest in the matter. If your company has already completed all its work (services, deliveries) for the CSA, please disregard this communication.

  • Question 15: Do we need to complete the Mandatory Contractor Vaccination Certification Form if we are no longer performing services for the CSA?

    Answer 15: To ensure that all Contractors are aware of the new requirements around vaccinations, we have contacted all entities who may have an interest in the matter. If your company has already completed all its work (services, deliveries) for the CSA, please disregard this communication.

  • Question 16: What happens if some of my employees/resources are not fully vaccinated?

    Answer 16: As of , Contractor personnel (employees/resources) that are unwilling to be vaccinated will not be permitted to work at federal government workplaces.

  • Question 17: What qualifies as "fully vaccinated"?

    Answer 17: As per the Treasury Board Secretariat (TBS) Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, the definition of what qualifies as "fully vaccinated" is issued by the National Advisory Committee on Immunization (NACI) and will be adjusted if and as required when NACI makes any future recommendations.

    Currently, an individual is considered fully vaccinated if they have received:

    • the full series of an accepted COVID-19 vaccine or a combination of accepted vaccines including:
      • 2 doses of any combination of Moderna Spikevax, Pfizer-BioNTech Comirnaty or AstraZeneca Vaxzevria (including CoviShield)
      • 1 dose of Janssen (Johnson & Johnson)
  • Question 18: If the current standards change (booster shots or a new or updated vaccine becomes required, for example) will I need to fill out the forms again?

    Answer 18: As per the Treasury Board Secretariat (TBS) Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police, the definition of what qualifies as "fully vaccinated" is issued by the National Advisory Committee on Immunization (NACI) and will be adjusted if and as required when NACI makes any future recommendations.

    Currently, an individual is considered fully vaccinated if they have received:

    • the full series of an accepted COVID-19 vaccine or a combination of accepted vaccines including:
      • 2 doses of any combination of Moderna Spikevax, Pfizer-BioNTech Comirnaty or AstraZeneca Vaxzevria (including CoviShield)
      • 1 dose of Janssen (Johnson & Johnson)
  • Question 19: I will need to change a resource as a result of this requirement, who do I contact?

    Answer 19: In event that a change of contracted resource is required due to the vaccination requirement, please advise certificationfournisseur-vendorcertification@asc-csa.gc.ca. They will work with you to determine whether it is possible to replace the resource under the terms of the Contract.

  • Question 20: Can you describe the accommodation and mitigation measures that are indicated within the form?

    Answer 20: Accommodation and mitigation measures may be applied on a case-by case basis for individuals who are unable to be fully vaccinated based on:

    1. a certified medical contraindication;
    2. religion; or
    3. any other prohibited ground of discrimination as defined under the Canadian Human Rights Act.

    You must advise certificationfournisseur-vendorcertification@asc-csa.gc.ca if this applies to your situation. Do not include any personal information regarding the contracted resources/employees within your email correspondence. Mitigation and accommodation measures must be approved by Canada.

  • Question 21: Some of my employees have medical complications that prevent them from getting vaccinated. What exceptions are acceptable?

    Answer 21: Accommodation and mitigation measures may be applied on a case-by case basis for individuals who are unable to be fully vaccinated based on:

    1. a certified medical contraindication;
    2. religion; or
    3. any other prohibited ground of discrimination as defined under the Canadian Human Rights Act.

    You must advise certificationfournisseur-vendorcertification@asc-csa.gc.ca if this applies to your situation. Do not include any personal information regarding the contracted resources/employees within your email correspondence. Mitigation and accommodation measures must be approved by Canada.

  • Question 22: Even if I don't have to submit the justifications for medical, religious, or other exemptions now, do I need to have them on record for future compliance checks?

    Answer 22: Yes, Canada may check the validity of any vaccine exemptions as required.

  • Question 23: Will this requirement be made a condition of contract award in future solicitations?

    Answer 23: Yes. As of , bidders for Contracts that will require supplier personnel to access federal government workplaces must submit a certification proving they meet the vaccine requirement as a condition of the bid. Bids that do not include the certification will not be considered. The Certification Form will be included with implicated Requests for Proposals.

  • Question 24: Do we need to complete the Mandatory Contractor Vaccination Certification Form on behalf of our subcontractors, or should they submit their own form?

    Answer 24: Yes. It is the responsibility of the prime Contractor to ensure that the policy requirements are met. Contractors are accountable for any sub-contracts they may have. Nothing prevents a Contractor from seeking the same validations/certifications from its subcontractors.

  • Question 25: None of my employees are going to federal sites, only my subcontractors require access; do I still have to complete the Certification Form?

    Answer 25: Yes. It is the responsibility of the prime Contractor to ensure that the policy requirements are met. Contractors are accountable for any sub-contracts they may have. Nothing prevents a Contractor from seeking the same validations/certifications from its subcontractors.

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