Report on Annual Expenditures for Travel, Hospitality and Conferences for the Canadian Space Agency

As required by the Treasury Board Directive on Travel, Hospitality and Conference and Event Expenditures, this report provides information on the total annual expenditures for travel, hospitality and conference attendance fees for the Canadian Space Agency (CSA) for the fiscal year ending March 31, 2016. It also provides the significant variance explanations from the previous fiscal year in each of these expenditure categories.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conferences incurred by the Agency are related to activities that support departmental mandate and the government's priorities.

The CSA's mandate is to promote the peaceful use and development of space, to advance the knowledge of space through science and to ensure that space science and technology provide social and economic benefits for Canadian.

The CSA is achieving this mandate in cooperation with Government of Canada organizations, Canadian academia and industry and international space agencies. The CSA's expenditures for travel, hospitality and conference are mainly incurred in order to maintain these different collaborations.

Information on the Canadian Space Agency's mission, mandate and Act is available by consulting the following site www.asc-csa.gc.ca/eng/about/mission.asp and on program activities by consulting the 2015–16 Report on Plans and Priorities and the 2015–16 Departmental Performance Report.

Total annual expenditures for Travel, Hospitality and Conferences Attendance Fees

Expenditure Category Expenditures
for the year ending
March 31, 2016
(a)
Expenditures
for the previous
year ending
March 31, 2015
(b)
Variance
(a-b)
(in thousands of dollars)
Travel - Public Servants 2,472 2,400 72
Travel - Non-Public Servants 1,153 935 218
International Travel by the Minister and the Minister's Staff - - -
Total Travel Expenditures 3,625 3,335 290
Hospitality 21 27 (6)
Conference Attendance Fees 35 58 (23)
Total 3,681 3,420 261

Significant variances compared to the previous fiscal year

Compared to last year, total spending on travel, hospitality and conferences have increased by 261 thousand dollars, an increase of 7%. The increase is mainly due to travel – non-public servants, under contracts with CSA partners. This annual variation is inherent and dependent upon the development cycle of certain activities of the CSA.

Trends of the last 5 years

Total expenditures for Travel, Hospitality and Conferences
2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016
Total ($) $6,108 $5,959 $3,840 $3,327 $3,420 $3,681

The CSA expenditures decreased more than $2 million, or 36%, in 2012-2013, under the Deficit Reduction Action Plan (DRAP). Since then, spending has remained relatively stable. Although efforts to control spending will continue, the CSA will likely have difficulty absorbing additional travel reductions, at this rate, without hindering its ability to fulfill its mandate. These expenses are committed based on the CSA operational requirements and are subjected by expenditure ceilings and rigorous monitoring mechanisms.