Report on Annual Expenditures for Travel, Hospitality and Conferences for the Canadian Space Agency

As required by the Treasury Board Directive on Travel, Hospitality and Conference and Event Expenditures, this report provides information on the total annual expenditures for travel, hospitality and conference attendance fees for the Canadian Space Agency (CSA) for the fiscal year ending March 31, 2014. It also provides the significant variance explanations from the previous fiscal year in each of these expenditure categories.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conference attendance fees incurred by federal departments and agencies support departmental mandates and the government's priorities.

In particular, for the CSA, expenditures for travel, hospitality and conference attendance fees incurred are related to providing services to the Canadian population and directly support the federal government's priorities and the CSA's mandate, which is "To promote the peaceful use and development of space, to advance the knowledge of space through science and to ensure that space science and technology provide social and economic benefits for Canadians".

The CSA is achieving this mandate in cooperation with Government of Canada organizations, Canadian academia and space industry and international space agencies. The CSA's expenditures for travel, hospitality and conference attendance fees are mainly incurred in order to maintain these different collaborations.

Information on the Canadian Space Agency's mission, mandate and Act is available by consulting the following site www.asc-csa.gc.ca/eng/about/mission.asp and on program activities by consulting the Report on Plans and Priorities and the Departmental Performance Report.

Total annual expenditures for Travel, Hospitality and Conferences Attendance Fees

Expenditure Category Expenditures for the year ending March 31, 2014
(a)
Expenditures for the previous year ending March 31, 2013
(b)
Variance
(a-b)
(in thousands of dollars)
Travel - Public Servants 2,550 3,615 (1,065)
Travel - Non-Public Servants 668 98 570
International Travel by the Minister and the Minister's Staff - - -
Total Travel Expenditures 3,218 3,713 (495)
Hospitality 69 40 29
Conference Attendance Fees 40 87 (47)
Total 3,327 3,840 (513)

Significant variances compared to the previous fiscal year

Travel Expenditures

The total travel expenditures for fiscal 2013-2014 is $3,218 thousand and represent a $495 thousand decrease (13.3%) compared to the previous fiscal year. The decrease is explained by the following factors :

Travel – Public Servants

The 29% expenditure decrease is attributable to :

  • The implementation of the Deficit Reduction Action Plan (DRAP);
  • The utilization of modern communications technologies to reduce travel related expenses;
  • The increased awareness amongst all employees on the importance of acting with stewardship;
  • The implementation of spending limits and rigorous monitoring mechanisms.

Travel – Non-public Servants

The $570 thousand expenditure increase is attributable to a new Treasury Board requirement to include travel expenditures made ​​under contracts.

Conference Attendance Fees

The 54% expenditure decrease is mainly attributable to :

  • The implementation on the DRAP;
  • The implementation of spending limits and rigorous monitoring mechanisms.

Hospitality

The $29 thousand increase is attributable to the organization of an international plenary on earth observation satellites. The chair of this event is on a rotation basis and Canada was responsible in 2013.

The expenditure reductions are results based. They optimize the use of resources and align with the government's priorities and responsibilities. Financial resources were managed diligently and the savings realized contribute to the government's efforts to restore fiscal balance.