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The Access to Information Act became law on July 1, 1983.
The Access to Information Act gives Canadian citizens, permanent residents and any person present in Canada, the right of access to information contained in government records, subject to certain specific and limited exceptions.
Section 72 of the Access to Information Act require that the head of every government institution prepare for submission to Parliament, an annual report on the administration of the Act within the institution during each financial year.
This report is intended to describe how the Canadian Space Agency administered its responsibilities during the period covered by the report in relation to the Act.
To better understand the context in which the Access to Information Act is implemented, the following presents background information about the Canadian Space Agency.
The Canadian Space Agency reports to the Minister of Industry.
The mission of the Canadian Space Agency is as follows:
"The Canadian Space Agency is committed to leading the development and application of space knowledge for the benefit of Canadians and humanity".
To achieve this, the Canadian Space Agency is committed to leading the development and application of space knowledge for the benefit of Canadians and humanity.
Pursue excellence collectively;
Advocate a client-oriented attitude;
Support employee-oriented practices and open communications;
Commit to both empowerment and accountability;
The Agency brings together most of the existing space programs of the federal government. It coordinates all elements of Canada's Space Program and manages major space-related activities in Canada. The Canadian Space Agency has the expertise to lead knowledge in Canadian specialty fields, and to sponsor, support and encourage the best Canadian companies to make the next steps in space development. More information on the Agency's activities can be found at www.asc-csa.gc.ca.
This organization chart shows the major organizational components of the Agency for the year 2009-2010. The Access to Information and Privacy Office is located at the Canadian Space Agency's Headquarters situated in Longueuil, Quebec.
The head of our institution pursuant to the Access to Information Act is the Minister of Industry. The Minister has delegated certain powers, duties and functions pursuant to the Act to the Director General, Operations and to some officers and employees of the Canadian Space Agency.
Operational responsibility for the implementation of the Act at the Canadian Space Agency has been delegated to the Access to Information and Privacy Coordinator who reports to the Director General, Operations.
The Coordinator manages the ATIP Office. The Coordinator has a close working relationship with Executive Committee members concerning the application of, and compliance with, the Act.
When an Access to Information request is received, the Coordinator consults the appropriate managers, the Legal Services Directorate, the Privacy Council Office, the Treasury Board Information Practices Group or other institutions, as required. When the Coordinator identifies a record as one that should be exempted under the Act, a recommendation to that effect is made to the Director General, Operations.
When a record is identified as exclusion under the Access to Information Act, the Coordinator consults with the Privy Council Office to confirm that it is an excluded record.
Formal requests made under the Act are carefully documented for reporting purposes and future reference.
The Library at Headquarters in Longueuil makes available to the public the current version of Info Source, as well as departmental publications and manuals as requested under Section 71 of both the Access to Information Act. The current version of Info Source can also be found at: www.infosource.gc.ca/index-eng.asp.
During this report year, the Canadian Space Agency has received twelve requests from across Canada under the Access to Information Act. There were four outstanding requests from the previous period. Two requests were carried forward to be processed in the next reporting period. There were fourteen requests processed during the reporting period.
Out of the twelve requests received, two originated from the media, five were from the public and five were from businesses.
Records were "all disclosed" in 36% of the requests received and completed during this period.
Records were disclosed in part in 43% of the cases, and in one of the cases nothing was disclosed.
There were two requests that we were unable to process because no identifiable records existed.
Extensions were claimed in one case for consultation with other departments and in one case to consult third parties.
Consultations from other Government Institutions amounted to twelve.
No complaint was lodged during the 2009-2010 reporting year.
During this period, the ATIP Coordinator, together with the Information Security Committee, organized awareness sessions on handling sensitive documents at the CSA. Information sessions on ATI are also given on a regular basis.
The statistics report from the period April 1, 2009 to March 31, 2010 is included at the end of this chapter.
Twelve new requests have been received during 2009-2010 and there were four requests that were outstanding from the previous period. Fourteen were processed and two have been carried forward to be processed in the next reporting period.
These are broken down as per their source as follows:
These are broken down by province as follows:
Since no other federal institutions were considered to be affected by any requests during this period, none were transferred.
There was no request abandoned by the applicant.
We were unable to process three requests because no identifiable records existed.
The completion time can be summarized as follows:
|30 days or under||10||72%|
|31 to 60 days||0||0%|
|61 to 120 days||3||21%|
|121 days or over||1||7%|
Extensions were requested in one case for consultation with other departments and in one case for consultation with third parties.
Access was given by providing copies to requesters in eleven cases.
The ATIP Coordinator determines, on a case-by-case basis the fee to be charged for an extensive or complex request.
During the period covered by this report, there was no occasion for the ATIP Office to recommend that the Director General, Operations waive the requirement to pay fees other than the application fees.
During the reporting period, one request was treated informally.
The ATIP Office considers informal any requests that are for material already released in response to previous access to information requests, as well as documents that are already available to the public.
Twelve consultation requests were received under the Access to Information Act from other federal institutions during this reporting period. These requests are always given priority within the time constraints that apply to each of them.
During the period covered by this report, none of the records prepared in response to requests were subject to Section 69 of the Act.
The cost of administering the Access to Information Act is estimated at $83 801 for the reporting period. This cost represents a portion of the salary of the ATIP Coordinator and management overhead. It also includes a small amount to cover office supplies. This estimate covers the direct processing of requests and related correspondence with different levels of government and industry.
It does not include the time of the Executive Committee members, directors and managers or legal counsel consulted about requests. Some requests require consultation with various officers to decide how the requested information can be extracted, and with the applicant to determine exactly what information is requested. It does not include the cost of time spent in searching for records.
No complaints were filed with the Office of the Information Commissioner during the year 2009-2010.
In addition to the management of Access requests, the ATIP Coordinator provides advice and guidance to CSA employees on compliance with the legislation. This is done by means of weekly information sessions on ATI request processing and on the handling of sensitive documents at CSA. The employees attend these sessions as needed.
The CSA policies and procedures for the Access to Information Act, including Section 67.1, are accessible on the Agency's Intranet.
Statistics Report (PDF document)
Delegations of Powers, Duties or Functions (PDF document)