International Planetary Exploration Missions Co-Investigator
Announcement of Opportunity
Publication date: September 27, 2013
Application deadline: November 15, 2013
Table of Content
- 1. Introduction
- 2. AO Objectives
- 3. Eligibility Criteria
- 3.1 Eligible Recipients
- 3.2 Eligible Projects
- 3.3 Links to CSA Priorities
- 3.4 Links to G&C Program Objectives
- 4. Applications
- 4.1 Required Documentation
- 4.2 Service Standards – Complete Applications
- 5. Evaluation
- 5.1 Screening Criteria
- 5.2 Evaluation Process
- 5.3 Evaluation Criteria
- 6. Funding
- 6.1 Available Funding
- 6.2 Eligible Costs
- 7. Funding Agreements
- 7.1 Payments
- 7.2 Conflict of Interest
- 7.3 Intellectual Property
- 7.4 Organisations In Québec
- 7.5 Performance Measurement
- 8. Privacy Notice Statement
- 9. Frequently Asked Questions (FAQ)
- Appendix A Evaluation Grid Form
The Canadian Space Agency (CSA) would like to advance scientific knowledge of the Solar System and the Universe through enhancing the participation of approved Co-Investigators on international planetary exploration missions.
A Co-Investigator (Co-I) is a member of the mission team who is critical for the conduct of the mission by contributing unique expertise and/or capabilities needed for its successful completion. A Co-I must have a well-defined role in the mission investigation, and serve under the direction of a mission or instrument Principal Investigator (PI). Typical planetary mission Co-I responsibilities may include a role in instrument calibration, data product generation, science requirements validation, science model development, strategic science planning or science operations planning. In return for their commitment to these roles, Co-Is also participate in science analysis activities within the science team as agreed with the mission/instrument PI and according to mission "rules of the road" which define authorship of mission publications and data-sharing.
This opportunity is uniquely available to approved Co-Is of missions at Canadian institutions where the mission does not have an existing CSA agreement for science team support. A list of eligible missions and projects is provided in Section 3.2.
In addition, this Announcement of Opportunity (AO) is consistent with the terms and conditions of the CSA Class Grant and Contribution Program to the support Research, Awareness and Learning in Space Science and Technology – Research Component.
Please read the following AO thoroughly before submitting your application. It has been prepared to assist applicants through the application process and it outlines important elements including mandatory criteria for eligibility and the selection process. In the event of any discrepancies between this AO and the individual funding agreements governing a project(s), the latter document(s) will take precedence.
2. AO Objectives
The objective of this AO is to support Co-I activities and investigations related to missions in planetary science.
CSA current priorities for planetary missions to be addressed by this AO are described in Section 3.
The key results for CSA expected from selected proposals are
- increased supply of scientists with PhDs in Canada who also have experience in space mission science operations activities and data analysis.
This solicitation is anticipated to be repeated in future years with an updated list of Eligible Projects.
3. Eligibility Criteria
3.1 Eligible Recipients
For this AO, only Canadian universities and post-secondary institutions are eligible.
In addition, the PI of the grant must be an approved Co-I of an eligible mission. A letter from the Mission or Instrument PI, or from the relevant international Space Agency, is required as demonstration of this status. The letter must identify the mission and science investigation as appropriate, and include confirmation of mission Co-I status and summary of the role and responsibilities.
Due to the nature of this AO, proposals from teams will not be accepted unless each faculty member is endorsed by name in the letter demonstrating Co-I status. The involvement of graduate students supporting a PI in the proposed research activities and science operations is actively encouraged. Students do not need to be named in the letter demonstrating Co-I status, but it is the Applicant's responsibility to ensure that work conducted as a result of this funding complies with relevant mission agreements such as Rules of the Road for data sharing.
International collaboration is also actively encouraged and is expected to be conducted through no exchange of funds, except as stated in Section 6.2.
3.2 Eligible Projects
To be eligible for CSA funding, Projects must:
- Comply with the definition of a Project below.
Priority missions for the purpose of this AO are:
The relevant CSA Space Exploration goal is to 'Gain knowledge about the solar system and the Universe', particularly:
- Habitability and life detection: Determine if life is, or ever was, present beyond Earth, focusing on astrobiological investigations of environments that support (or supported) life; find exoplanets and characterize their atmosphere.
Detail on current Canadian planetary science objectives can be found in the document 'Canadian Scientific Priorities for the Global Exploration Strategy'.
For the purpose of this AO, Projects are defined as a scientific investigation using mission data and for which a Co-I role is necessary in order to influence instrument development or science operations planning and decision making, and through which an advance in scientific knowledge can be expected through the production of peer-reviewed scientific publications. The investigation may be based on data analysis, laboratory experiments and instruments, theory, modelling, simulation, and/or analogue activities and field instruments. In addition, financial support may be included for relevant Co-I mission activities, including but not limited to, the following:
- Calibration and characterisation of mission instrument(s)
- Data product development
- Development of research tools for data analysis
- Development of tools to enable public participation in the mission
- Science operations and training
For activities that will take place during the mission development phase, please ensure that research activities are written in such a way as to continue meaningfully in the event of a launch delay.
A project may consist of several activities to attain its objectives or results. Any logical breakdown or combination of these activities can constitute a funded project. However, breaking down a project into numerous activities or sub-activities to obtain more than the maximum grant or contribution funding is not allowed for what is considered to be one project. Furthermore, even if the maximum funding for one project is not reached, the completion of a funded activity does not automatically guarantee funding of the remaining activities of the project.
For a list of eligible costs, see Section 6.2.
3.3 Links To CSA Priorities
To be eligible, projects supported under this AO must contribute to at least one of the objectives and investigations outlined in 'Canadian Scientific Priorities for the Global Exploration Strategy'
3.4 Links To G&C Program Objectives
To be eligible, projects supported under this AO must contribute to the achievement of the following objective:
- To support the development of science and technology relevant to the priorities of the CSA;
4.1 Required Documentation
Applicants must submit a completed Application as described below.
The Application must include the following:
- Letter of support from Mission or Instrument PI confirming status of the Applicant as an approved project Co-I.
Any missing supporting document or any incoherence between the requested documents and the information provided within the documents may lead to the rejection of the proposal on that sole basis.
Due to the nature of this AO, proposals from teams will not be accepted unless each faculty member is endorsed by name in the letter demonstrating Science Team Member status.
It is the applicant's responsibility to ensure that the application complies with all relevant federal, provincial/territorial and municipal laws.
Applications must be mailed to the CSA at the following address:
Planetary Missions: Co-Investigator: Announcement of Opportunity
c/o Diane Roy
Exploration Strategic Planning, Space Exploration Development
Canadian Space Agency
6767 Route de l'Aéroport
- Proposals must be received at CSA no later than 5:00 p.m. EST, Friday, November 15, 2013.
- Applications sent by e-mail will not be accepted.
- Incomplete applications will not be considered.
The questions and answers related to this AO will be posted on the CSA's website in the "9.0 Frequently Asked Questions" of this AO. The CSA will respond to questions received before 5:00 p.m. EDT, Wednesday, October 23, 2013.
4.2 Service Standards – Complete Applications
Applicants will be notified in writing of decisions regarding their application. Applications that have been selected will be announced on the CSA website under this AO.
The CSA has set service standards related to delays in processing requests, the acknowledgement of receipt, funding decision and payment processes.
Acknowledgement: The CSA's goal is to acknowledge receipt of proposals within 2 weeks of receiving a completed application package.
Decision: The CSA's goal is to respond to the proposal within 16 weeks of receiving a completed application package or closing date of the AO and, to send for signature a grant/contribution agreement, within 12 weeks after formal approval of the proposal.
Payment: The CSA's goal is to issue payments within 4 weeks of the successful fulfillment of requirements outlined in the grant agreement or on May 15, 2014, whichever is later.
Compliance with these service standards is a shared responsibility. The applicant must submit all required documentation in a timely fashion. Service standards may vary by AO.
5.1 Screening Criteria
Applications must satisfy the screening criteria. The screening process will determine if the application:
- Represents an eligible recipient as defined in Section 3.1;
- Represents an eligible project as defined in Sections 3.2, 3.3 et 3.4;
- Meets program funding provisions (see Section 6).
5.2 Evaluation Process
Only applications that have passed the screening criteria listed in Section 5.1 will be considered further. Once the initial screening completed, an evaluation committee will assess screened-in applications according to criteria described in Section 5.3.
The evaluation committee will be multidisciplinary with expertise in the fields relevant to the applications, and may include members from academia, Canadian and international government and non-governmental organisations. A minimum of three evaluators will assess each proposal. The evaluation committee will ensure a uniform final score and provide a ranking of proposals.
The evaluation will result in applications being categorized as Pass or Fail with minimum total score and score per criteria as described in Appendix A.
Before a final decision is made, Program Managers may seek input and advice from others, including, but not limited to federal, provincial/territorial and municipal government agencies, or organizations, etc.
The determination of the amount of support will take into consideration availability of CSA funds, the total cost of the project as well as the other confirmed sources of funds invested by other stakeholders and the Applicant.
5.3 Evaluation Criteria
The evaluation committee will assess screened-in applications according to the following criteria. These are further described in Appendix A.
Benefits to Canada:
- Relevance of research investigation and Co-I role to mission objectives
- Advancement of knowledge relevant to the CSA Exploration Program.
- Publication and science dissemination plan
- Enhancement of pool of space experts
- Budget and other funding sources
- Research plan and schedule
Risk and mitigation strategies:
- Project risks (financial, managerial, scientific and/or technical) and mitigation strategies
6.1 Available Funding
The maximum grant funding per Project available through this AO is $50,000 in Canadian dollars per year over 3 years.
During the second year, the CSA may consider renewing the grant for a period to be determined upon the following condition:
- Recipients send a notice to the CSA requesting an extension at the latest six months before term accompanied by proper justification as may be determined by the CSA.
The overall number of grants awarded and their level will depend on the availability of funds.
The CSA reserves the right not to accept any proposals or to reduce the amount of the grants at its entire discretion.
Approved proposal will be eligible for total government (federal, provincial/ territorial and municipal) assistance of up to 100% of total project costs.
Recipients are required to identify all sources of funding in their application and to confirm this information in a funding agreement if the project is selected for funding. In addition, upon completion of a project, the applicant will be required to disclose all sources of funding. To determine the amount of financial support it will offer, the CSA will consider the total project cost and funding from other stakeholders and the applicant.
The applicant should plan for a nominal award start on or soon after May 15, 2014.
6.2 Eligible Costs
Eligible costs are direct expenses associated with the delivery of the approved project that is required to achieve the results to which it relates. Expenses will be covered subject to the applicant signing a funding agreement, in the form of a grant, with the CSA.
The eligible costs for grants under this AO are the following:
- access fees;
- accommodation and meals allowances;
- acquisition, development and printing of materials;
- acquisition or rental of equipment;
- aircraft and watercraft charter services;
- consultants services;
- cost for carrying out environmental screening and/or impact studies;
- costs related to obtaining security clearance;
- data acquisition;
- data management;
- laboratory analyses services;
- licenses and permits fees;
- material and supplies;
- overhead (administrative) costs (not to exceed 20% of eligible costs for universities and 15% for other eligible recipients);
- participation fees at conferences, committees and events;
- PST, HST and GST net of any rebate to which the recipient is entitled to and the reimbursement of any taxes for goods and services acquired in a foreign country net of any rebate or reimbursement received in the foreign country;
- publication and communication services;
- registration fees;
- salaries and benefits;
- translation services; and
Laboratory or field instrumentation is an eligible cost under the category equipment purchase or rental.
Up to $5000 over the term of the grant may be used for travel to Canada of an international collaborator for the purpose of the proposed work.
7. Funding Agreements
The CSA and the successful Applicants (the Recipients) will sign a funding agreement. This represents a condition for any payment made by the CSA with respect to the approved project.
For grant agreements, payments will be made in a lump sum or in instalments as described in the signed agreement. Grant funding agreements will include a clause stipulating the obligation for the recipients to confirm, once a year in the case of multi-year agreements, their eligibility to this Program Component and to inform the CSA in writing of any changes to the conditions used in determining their entitlement and eligibility to this Component.
7.2 Conflict of Interest
In the funding agreement, the Recipient will certify that any former public office holder or public servant it employs complies with the provisions of the relevant Conflict of Interest and Post-Employment Code for Former Public Office Holders and the Value and Ethics Code for Public Servants respectively.
7.3 Intellectual Property
All Intellectual Property that arises in the course of the project shall vest in the recipient.
When applicable, the funding agreement will include a provision granting to CSA a non-exclusive, irrevocable, world-wide, free and royalty-free licence in perpetuity to use or sub-licence the use of any such Intellectual Property contained in recipient reports for non-commercial governmental purposes.
7.4 Organisations in Québec
An organization in Quebec whose operations are partially or fully funded by the province of Quebec may be subject to An Act Respecting the Ministère du Conseil exécutif, L.R.Q., chapter M-30.
Under sections 3.11 and 3.12 of An Act respecting the Ministère du Conseil exécutif, L.R.Q., chapter M-30 (hereinafter referred to as Act) certain entities / organizations, as defined in the meaning of the Act, such municipal bodies, school bodies, or public agencies, must obtain an authorization by the Secrétariat aux affaires intergouvernementales canadiennes du Québec (SAIC), as indicated by the Act, before signing any funding agreement with the Government of Canada, its departments or agencies, or a federal public agency.
Consequently, any entity that is subject to the Act is responsible for obtaining such authorization before signing any funding agreement with the Government of Canada.
Applicants from Quebec must complete, sign and include the M-30 Supporting Documentation Form PDF Document - 114 Kilobytes (KB) with their application.
7.5 Performance Measurement
The CSA will ask the recipients to report on certain elements of projects such as:
- Knowledge Production (including publications)
- Intellectual Property (including patents)
- Project's Research Team (including Highly Qualified Personnel (HQP) supported)
- Partners contributions
As a courtesy, the CSA would like to receive a copy of publications arising from the work, and to be informed in advance of significant press releases or media interest resulting from the work.
8. Privacy Notice Statement
The CSA will comply with federal Access to Information Act and Privacy Act with respect to applications received under this Component. By submitting your personal information, you are consenting to its collection, use and disclosure in accordance with the following Privacy Notice Statement which explains how Applicant's information will be managed.
Necessary measures have been taken to protect the confidentiality of the information provided by the Applicant. This information is collected under the authority of the CSA Class Grant and Contribution Program to support Research, Awareness and Learning in Space Science and Technology - Research Component, and will be used for the evaluation and selection of proposals. Personal information (such as contact information, biographical information, etc.) included in the rejected proposals will be stored in a Personal Information CSA Bank for 5 years and then destroyed (Personal Information File no ASC PPU045). Personal information included in the successful proposals will be retained along with the results of their proposals for historical purposes. These data are protected under the Privacy Act. According to the Privacy Act, the data linked to one individual and included in the proposal being evaluated can be accessed by the specific concerned individual who has rights with respect to this information. This individual may, upon request, (1) be given access to his/her data and (2) have incorrect information corrected or have a notation attached.
Applicants should note that for all agreements over $25,000, information related to the funding agreement (amount, grant or contribution, name of the recipient and project location) through this Component and the purpose of the funding will be made available to the public on the CSA website.
If you need additional information on privacy matter before sending your proposal, contact Danielle Bourgie, Coordinator, Access to Information Act and Privacy, at the CSA.
9. Frequently Asked Questions (FAQ)
At any point of the process, you are invited to share with us your comments, suggestions, or questions regarding the AO, the program or the process. You can use the anonymous Web-Based Comments and Suggestions Box.
The questions and answers related to this AO will be posted on the CSA website. The CSA will respond to questions received before 5:00 p.m. EDT, Wednesday, October 23, 2013.
Could you provide a format to present the budget as specified in Section 10, of the grant Application Form?
Here is an example of a budget presentation format to provide the budget details.
|Section 10 - Resources|
Please attach a detailed itemised budget in a common format indicating all sources of funding and expenditures of the project.
(Indicated in the AO)
|Description and details||Amount requested from CSA||Other sources of funding requested||Total Project budget|
(April 1 to March 31)
(April 1 to March 31)
(April 1 to March 31)
Appendix A Evaluation Grid Form
Scoring and weights
Each criterion will be rated on a letter scale from A to D with A being the highest score. A numerical weight is associated with each letter.
There is an overall minimum score of 60 to pass, as well an individual minimum requirements on all criteria individually. The Applicant is advised to read Evaluation Criteria carefully when preparing the proposal.
1. Benefits to Canada
4. Feasibility of the Project
5. Risk and mitigation strategies - Project risks (financial, managerial, scientific and/or technical) and mitigation strategies.
Total Max. 100
Total Min. 60
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