Capacity Building in SS&T – Clusters Pilots
Announcement of Opportunity
Notice of Intent deadline: May 13, 2011
Table of contents
- Selected Proposals
- 1. Introduction
- 2. Criteria for Eligibility
- 3. Funding
- 4. Application Requirements
- 5. Selection Process
- 6. Privacy Notice Statement
- 7. Funding Agreement
- 8. Frequently Asked Questions (FAQ)
- 9. Appendices
- A - Evaluation Grid Form
- B - Eligible Costs Definitions
- C - Applicant Declaration of Confidentiality, Access to Information Act and Privacy Act
- D - Environment Assessment Checklist
- E - M-30 Supporting Documentation Form (for Organizations in Quebec)
- F - List of CSA grants and contracts awarded to the Applicant
The Canadian Space Strategy approved by the Canadian Space Agency (CSA) recognises that Canada is securing its future as a space-faring nation through a well balanced combination of domestic capabilities and international partnerships. This model allows Canada to concentrate its efforts in specific areas of expertise, while consciously securing other areas through a diverse set of international partnerships. Three key capabilities are currently of great interest to the CSA Space Science and Technology (SS&T) Branch, namely:
- Specialized knowledge and workforce required to generate scientific knowledge;
- Ability to use this knowledge to create new technologies;
- Skills needed to build and test technology-intensive products and applications.
According to Canada's Science and Technology Strategy "Mobilizing Science and Technology to Canada's Advantages", Canada must build on its strong research foundation and turn it into a source of competitive advantage. Therefore, the Strategy provides core Principles for guiding the focus of this Announcement of Opportunity (AO) and constitute the basis of the evaluation criteria.
The CSA recognizes that capacity building is essential to secure Canada's strategic and on-going presence in space in the future, and to preserve Canada's capability to deliver internationally space assets for future generations and has developed a Grants and Contributions Program to support these priorities and strategic directions.
This AO aims to contribute to the development of Future Canadian Space Capacity in order to attract, sustain and enhance the nation's critical mass of Canadian space specialists, foster Canadian space innovation, and preserve the capability of the nation space-related facilities. In addition, this AO is consistent with the terms and conditions of the CSA Class Grant and Contribution Program to the support Research, Awareness and Learning in Space Science and Technology – Research Component.
1.1. AO Objectives
Space-related activities are often complex and involve a variety of disciplines. Experience shows that research outcomes benefit greatly from or are strengthened by collaboration amongst research and engineering teams. In addition, stronger competition at the international level and pressure on resources require that organizations collaborate with each other to build together a critical mass of world-class researchers. Networks, teams and clusters have been formed in Canada in the past through scientific collaboration, data sharing or technology development, amongst other activities. These initiatives should be further encouraged or sustained to face future challenges and trends in the space sector.
The AO aims at addressing the following set of Objectives:
CSA Capacity Building in Space Science and Technology:
- To foster the continuing development of a critical mass of researchers and highly qualified people in Canada in strategic areas, by supporting multi-disciplinary, multi-institutional projects that will enhance research outcomes and better leverage Canada's competitiveness in space science and technology.
CSA Class Grant and Contribution Program - Research Component:
- Supporting the development of science and technology relevant to priorities areas of the CSA
- Fostering the continuing development of a critical mass of researchers and highly qualified personnel (HQP) (see Note)
- Supporting information-gathering, studies and research related to space;
- Supporting the operations of organizations dedicated to space research.
AO Objective (more at the specific level):
- Supporting the development of science and technology relevant to the priorities of the CSA through creation of sustainable multi-institutional projects performing Earth-based research;
- Supporting projects that cannot be undertaken by a single research team within a single institution.
- Supporting projects that help to meet future challenges.
The key results expected from projects selected for funding are: to sustain and enhance the nation's critical mass of Canadian space specialists; foster Canadian space innovation; create and sustain a pool of space experts and talent that will form the next generation of space professionals; encourage muti-disciplinary expertise among researchers which can collaborate and maximize research outcomes; attract scientists and engineers to the space sector and encourage them to develop their space expertise; establish and maintain research collaboration; and increase access to international collaboration for Canadian organizations.
Note: The CSA defines HQP in space related fields as:
- Graduate students (master's and doctoral);
- Postdoctoral Fellows;
- Technicians (if their involvement in the project will increase their employment capability);
- Research associates.
1.2. Contact Information
To obtain further information, please e-mail your request to the following contact:
Program officer, Academic Development
Canadian Space Agency
6767 Route de l'Aéroport
Saint-Hubert, Quebec J3Y 8Y9
2. Criteria for Eligibility
2.1. Eligible Projects
In order to be eligible, projects must be consistent with the followings criteria for eligibility:
- Must be considered as an Earth-based research. None of the research supported under this AO should be conducted during a flight or in space;
- Must require the collaboration of at least three teams from three different organizations (combination of universities, not-for-profit organizations and/or private companies, etc.) that will contribute to the project;
- Must clearly identify a single lead organization (Eligible Recipient, section 2.2).
- A single Principal Investigator (PI) can lead only one project at a time although an Eligible Recipient can apply more than once;
- Must clearly identify a project and a set of activities to be performed by the lead (Eligible Recipient, section 2.2) and its collaborators (including co-investigators and collaborators from other interested organizations);
- Projects must be performed in the strategic areas described below. Projects related to strategic areas of Tier 1 will receive a higher priority. Proposals in Tier 2 strategic areas will be supported pending available funds.
Tier 1 High Priority
Development and/or sustainability of Canadian expertise in the following strategic areas:
- Measurements of earth and planetary atmospheres using space-borne Fourier transform infrared spectroscopy (FTIR);
- Carbon Cycle Science with space-borne data assimilation and modeling;
- Soil Moisture measurement and applications with space-borne data;
- Coupled GeoSpace - Atmosphere modeling and data assimilation;
- Development of lunar and planetary sciences;
- Analysis and curation of astromaterials;
- Development of training programs for the next generation of experimental space scientists;
- Space policy research (e.g. sustainability, international treaties and legal frameworks, planetary protection and defence, space security, socio-economic benefits, metrics innovation and/or management).
Tier 2 Pending available funds
Development and/or sustainability of Canadian expertise in the following strategic areas:
- Precipitation measurements from space;
- Air Quality Forecasting with space-borne data assimilation and modeling;
- Geomatics and integrated landscape management using space data for planetary applications.
Examples of eligible projects include, but are not limited to:
- Collaborative projects or research activities involving teams from different institutions to achieve objectives involving multi-disciplinary perspectives.
- Development of collaboration between academia and industry to facilitate knowledge transfer from space research.
2.2. Eligible Recipients
The CSA will award the funding only to the following Eligible Recipients:
- Canadian universities and post-secondary institutions;
- Not-for-profit organizations established and operating in Canada.
3.1. Available Funding and Duration
Recipients will be funded by a Grant to be spent for over a maximum of three years. Proposed CSA funding must not exceed CAD$150,000 per year, for a maximum of CAD$450,000 over three years. The value of the Grant may be increased after it has been awarded and after the review of amendment proposals. Grant agreements may be amended following a careful review of progress reports, proposals for project continuation and risk analysis to reflect any new requested termination date and additional funds required, if any. The total number of projects funded under this AO will depend on funding availability. Based on current estimates, it is expected that approximately five projects will be supported.
3.2. Non-CSA Confirmed Funding
Each applicant is required to identify in their application confirmed funds from all other sources of funding than the CSA. For projects requiring from other funding organizations more than 25% of funds in relation to the total project cost, the CSA must have received from the applicant proof that such funds have been confirmed. In the absence of such confirmation from other source of funding, the CSA may not award a grant.
Considering the objectives of this AO and the limited available budget, a single PI can only apply for one Grant in response to this AO although an organization (Eligible Recipient) can apply more than once. Multiple applications from a single PI will not be considered.
3.3. Eligible Costs
Eligible costs are direct expenses associated with the delivery of the approved project that is required to achieve the results to which it relates. Expenses will be covered subject to the Recipient signing a Grant Agreement with the CSA.
According to the CSA Class Grant and Contribution program - Research component, eligible costs for projects are as follows and can include one or a combination of cost items:
- Access fees;
- Accommodation and meal allowances;
- Acquisition, development and printing of materials;
- Acquisition or rental of equipment;
- Aircraft and watercraft charter services;
- Consultant services;
- Cost for carrying out environmental screening and/or impact studies;
- Costs related to obtaining security clearance;
- Data acquisition;
- Data management;
- Laboratory analyses services;
- Licenses and permits fees;
- Marketing and printing services;
- Material and supplies;
- Overhead (administrative) costs (not to exceed 20% of eligible costs for universities and 15% for other eligible recipients);
- Participation fees at conferences, committees and events;
- PST, HST and GST net of any rebate to which the recipient is entitled to and the reimbursement of any taxes for goods and services acquired in a foreign country net of any rebate or reimbursement received in the foreign country.
- Publication and communication services;
- Registration fees;
- Salaries and benefits;
- Translation services; Travel; and
- Tuition fees.
Note: Launcher services are excluded from the list above due to focus on Earth-based projects (section 2.1).
4. Application Requirements
Please read the following thoroughly before submitting a proposal. It has been prepared to assist Applicants through the application process and it outlines important elements including the mandatory criteria for eligibility (section 2) and the selection process (section 5). In the event of any discrepancies between this AO and the individual funding agreements governing projects, the latter documents will take precedence.
4.1. Notice of Intent (NOI)
A NOI must be submitted by the Applicant no later than May 13, 2011, 17:00 EDT.
The NOI should be a short, text-only email addressed to the Manager Academic Relations at the CSA and sent to the following email address: email@example.com
The text should contain the names of the proposing organization (Eligible Recipient), the PI and the Duly Authorized Contact of the organization. In addition, the NOI should also include the names and contact information of Co-Investigators known at the time of submission of the NOI, and a 250-word-maximum text summarizing the structure and principle objectives of the proposed team. Note that for this AO, there must be a single lead organization which must be an Eligible Recipient (Section 2.2). The NOI has to demonstrate how the proposed project takes into account the Criteria of Eligibility (Section 2) and CSA funding constraints (Section 3). Proposals submitted by Applicants who fail to submit a NOI by the closing date specified above will be declared non responsive.
The NOI will support only the initial screening process that will be described in section 5.1. Responses to the notices of intent will be sent within 10 business days of their receipt.
4.2. Application Form and other requirements
Only NOI applications that have passed the initial screening process described in Section 4.1 will be further considered to receive the full Application Form. The applicants will also be invited to submit further documentation supporting the compliance with requirements.
The Application must include the following documentation to support the compliance with other requirements:
- A completed typed original Application Form signed by the Duly Authorized Representative;
- A copy of the application (identical to the signed paper copy) on a standard electronic media (USB flash drive, CD or DVD);
- Natural Sciences and Engineering Research Council of Canada (NSERC) Personal Data Form (Form 100) for the PI, Curriculum Vitae for all collaborators, including co-investigators and collaborators from other interested organizations (2 pages maximum each)
- Letters from other funding contributors confirming their contributions (if applicable);
- Letters of support from collaborators including co-investigators and collaborators from other interested organizations
- Declaration on Confidentiality, Access to Information and Privacy Act form signed by the Duly Authorized Representative;
- Environment Assessment Checklist completed and signed by the Duly Authorized Representative; and
- For organizations in Québec, M-30 Supporting documentation form completed and signed by the Duly Authorized Representative;
Any missing supporting document or any incoherence between the requested documents and the information provided within the documents may lead to the rejection of the proposal on that sole basis. Application Form and support documents must be sent to the CSA by registered mail postmarked by midnight on June 30, 2011.
Clusters Pilots AO
c/o France Bolduc
Space Science and Technology
Canadian Space Agency
6767 Route de l'Aéroport
Saint-Hubert, Quebec J3Y 8Y9
Note: Applications sent by e-mail will not be accepted.
It is the Applicant's responsibility to ensure that the application complies with all relevant federal, provincial/territorial and municipal laws.
5. Selection Process
5.1. Initial Screening Process
Through the NOI, the CSA will perform an initial screening of the proposals received to ensure the compliance with the Criteria of Eligibility (Section 2) and CSA funding constraints (Section 3). In addition, this screening process will include an evaluation of the non-CSA confirmed funding. It is expected that the Applicant clearly indicates all potential sources of funding and the percentage on the total project costs.
5.2. Evaluation Process
Only applications that have passed the initial screening process described in Section 4.1 will be further considered to receive the Application Form.
The second screening stage will be based on the Application Form and full documentation received to support the compliance with requirements (Section 4.2). Once this stage is completed, Evaluation Committees will assess screened-in applications according to criteria described in Section 5.3. All of these criteria together with their respective weighting are further described in Appendix A. Evaluators will be experts in the field relevant to the applications and may include representatives of Canada, other governments and non-government agencies and organizations.
Before a final decision is made, the program manager of the AO may seek input and advice from others, including, but not limited to federal, provincial/territorial and municipal government agencies, etc.
The determination of the amount of support will take into consideration the total cost of the project as well as the other sources of funds invested by other collaborators and the Eligible recipient.
5.3. Evaluation Criteria
The project must demonstrate how it addresses the specific objectives mentioned in the AO (section 1.1) and how is aligned with strategic area(s) of the AO.
In addition, the following criteria will be assessed. They are further described with weighting in Appendix A.
Benefits to Canada (10%)
- Training of students and HQP
- Expected Earth applications and spin-offs
- Contribution to the mandate of Other Government Departments (OGD)
- Enhancement of Canada's world class expertise/leadership
- High quality of scientific knowledge
- Improvement of project members' space proficiency and expertise and clear demonstration of sustainable benefits to each project's members
- Description of respective roles and responsibilities and multi-institutional synergy of expertise expected
- Quality of the budget and management plan
- Level of leveraging and contribution from other funding sources
- Understanding of the project requirements
- Feasibility of achieving the objectives within proposed time frame
Risk and mitigation strategies (10%)
- Realistic assessment of project Risks (financial, managerial, environmental, technical, technology transfer, etc.)
- Quality of plan to mitigate risk
5.4. Notification and Announcement
Applicants will be notified in writing regarding the decisions related to their Application. Successful applications will be announced and posted on the CSA website.
5.5. Service Standards
CSA has set service standards for the timely delivery of the acknowledgement of receipt, funding decision and payment processes.
Acknowledgement: CSA goal is to acknowledge receipt of proposals within 2 weeks of receiving a completed application package.
Decision: CSA goal is to respond to the proposal within 40 weeks of closing date of the AO and, to send for signature a grant/contribution agreement within 10 weeks after formal approval of the proposal.
Payment: CSA goal is to issue payments within 4 weeks of the successful fulfillment of requirements outlined in the grant agreement.
The achievement of these service standards is a shared responsibility. The applicant must submit all required documentation in a timely fashion. Service standards may vary by AO.
6. Privacy Notice Statement
The CSA will comply with federal Access to Information Act and Privacy Act vis-à-vis applications received under this Component. By submitting your personal information, you are consenting to its collection, use and disclosure in accordance with the following Privacy Notice Statement which explains how Applicant's information will be managed.
Necessary measures have been taken to protect the confidentiality of the information provided by the Applicant. This information is collected under the authority of the CSA Class Grant and Contribution Program to support Research, Awareness and Learning in Space Science and Technology - Research Component, and will be used for the evaluation and selection of proposals. Personal information (such as contact information, biographical information, etc.) included in the rejected proposals will be stored in a Personal Information CSA Bank for 5 years and then destroyed (Personal Information Bank to be registered with Treasury Board Secretariat soon). Personal information included in the successful proposals will be retained along with the results of their proposals for historical purposes. These data are protected under the Privacy Act. According to the Privacy Act, the data linked to one individual and included in the proposal being evaluated can be accessed by the specific concerned individual who has rights with respect to this information. This individual may, upon request, (1) be given access to his/her data and (2) have incorrect information corrected or have a notation attached.
Applicants should note that for all agreements over $25,000, information related to the funding agreement (amount, grant or contribution, name of the recipient and project location) through this Component and the purpose of the funding will be made available to the public on the CSA website. If you need additional information on privacy matter before sending your proposal, contact Danielle Bourgie, Coordinator, Access to Information and Privacy, at the CSA.
Please see Appendix C for the Applicant Declaration on Confidentiality, Access to Information Act and Privacy Act.
7. Funding Agreement
The CSA and the successful Applicants (hereinafter referred to as the Recipients) will sign a funding agreement. This represents a condition for any payment made by the CSA with respect to the approved project.
For grant agreements, payments will be made in a lump sum or in instalments as described in the signed agreement. Grant funding agreements will include a clause stipulating the obligation for the recipients to confirm, once a year in the case of multi-year agreements, their eligibility to this Component and to inform the CSA in writing of any changes to the conditions used in determining their entitlement and eligibility to this Component.
7.2. Conflict of interest
In the funding agreement, the Recipient will certify that any former public office holder or public servant it employs complies with the provisions of the relevant Conflict of Interest and Post-Employment Code for Former Public Office Holders and the Value and Ethics Code for Public Servants respectively.
7.3. Intellectual Property (IP)
All IP that arises in the course of the project shall vest in the recipient.
When applicable, the funding agreement will include a provision granting to CSA a non-exclusive, irrevocable, world-wide, free and royalty-free licence in perpetuity to use or sub-licence the use of any such IP contained in recipient reports for non-commercial governmental purposes.
7.4. Canadian Environmental Assessment Act (CEAA)
The CEAA obliges all federal departments and agencies to review proposal for potential impacts on the environment. All applications will include information to enable the CSA to assess whether a payment under this component would trigger any information under the CEAA.
The Environmental Assessment Checklist (see Appendix D) will help the Applicant and the CSA to determine if the CEAA applies to a specific project. This checklist must be completed, signed and attach to the proposal.
7.5. Organizations in Quebec
An organization in Quebec whose operations are partially or fully funded by the province of Quebec may be subject to An Act Respecting the Ministère du Conseil exécutif, L.R.Q., chapter M-30.
Under sections 3.11 and 3.12 of An Act respecting the Ministère du Conseil exécutif, L.R.Q., chapter M-30 (hereinafter referred to as Act) certain entities / organizations, as defined in the meaning of the Act, such municipal bodies, school bodies, or public agencies, must obtain an authorization by the Secrétariat aux affaires intergouvernementales canadiennes du Québec (SAIC), as indicated by the Act, before signing any funding agreement with the Government of Canada, its departments or agencies, or a federal public agency.
Consequently, any entity that is subject to the Act is responsible for obtaining such authorization before signing any funding agreement with the Government of Canada.
Applicants from Quebec must complete, signed and include the M-30 Supporting Documentation Form with their application (see Appendix E).
8. Frequently Asked Questions (FAQ)
The following list compiles all the questions and answers received and forwarded by the CSA since the opening of this AO. This list is given for information purposes only; always refer to the AO to obtain the information on which all the proposals received will be evaluated by the CSA.
Please note that all enquiries about this AO must be addressed to the contact person identified in the AO.
Question 1. Are private companies eligible?
As indicated in section 2.2 (Eligible Recipient), only Canadian universities, post-secondary institutions, and not-for-profit organizations established and operating in Canada are considered to be eligible recipient. However, projects are expected to include the collaboration of at least three teams from three different organizations (combination of universities, not-for-profit organizations and/or private companies).
Question 2. Are international not-for-profit organization eligible?
As indicated in section 2.2 (Eligible Recipient), only Canadian universities, post-secondary institutions, and not-for-profit organizations established and operating in Canada are considered to be eligible recipient. However, projects are expected to include the collaboration of at least three teams from three different organizations (combination of universities, not-for-profit organizations (national or international) and/or private companies).
Question 3. CSA's priority technologies posted on CSA website is 5 years old, is there any updated list since 2006-2007?
Unfortunately the list of priority technology has not been updated. However interested applicants are invited to consider the list of strategic areas listed in section 2.1 of the AO.
Question 4. Does the strategic area (section 2.1 Tier 1) "Development of training programs for the next generation of experimental space scientists" only includes training programs for content areas in the other High Priority areas?
As "Development of training programs for the next generation of experimental space scientists" itself is a strategic area, any training programs in space areas are eligible, not only the ones listed in the Tier 1 strategic areas.
Question 5. Who will be involved in the initial screening of the NOI, CSA internal or external evaluators?
CSA will be doing the initial screening based on the NOI submitted by interested applicants. This said, internal and external evaluators will be involved in the evaluation of the proposals (applicant form). Only Notices of Intent that have passed the initial screening process will be further considered to receive an application form.
Question 6. Has a decision been made on whether or not any Tier 2 priority areas will be funded?
As clearly stated in the AO, the funding of Tier 2 project is pending availability funds. Projects related to strategic areas of Tier 1 will receive higher priority. If there are some funds available, then the CSA will consider funding projects in strategic areas of Tier 2.
Question 7. Is there a preferred language for submitting the application?
Interested applicants can submit the application in the official language of their choice.
Question 8. Can federal or provincial government departments participate in the funding of the project? How it will be considered?
The CSA Grant and Contribution Program allow total government participation of up to 100% of total project costs. Complementarities and non-duplications with other government sources must be clearly demonstrated. However, other departments' funds will be considered as non-CSA funding. Therefore, for projects requiring more than 25% of funds from other sources, CSA must receive proof that such funds have been confirmed before awarding the grant.
Question 9. With respect to the Act respecting the Ministere du Conseil Executif chapter M-30 (Annex E – for Organizations in Quebec), when must the applicant submit the authorization from the Secretariat aux affaires intergouvernementales canadiennes?
If the applicant is subject to this requirement, it needs to provide a copy of the authorization before the signature of the grant agreement.
Question 10. I am a researcher in a federal government department. Can I participate in the AO in some manner?
Unfortunately federal departments or agencies are not eligible as recipients (section 2.2), so not eligible to receive the funding. This said, you can participate in a project as contributor/collaborator (by providing funding or expertise) through collaborative research agreement with an eligible recipient. Also, please note that for the project, we are looking at collaborations of at least three teams from three different organizations (combination of universities, not-for-profit organizations and/or private companies (section 2.1)).
Question 11. I need more clarifications on the strategic area "Coupled Geospace-Atmosphere". Does this target a specific domain of the atmosphere, or can it be anywhere in the atmosphere (lower, upper)?
It is expected that research projects to be submitted under this strategic are will not focus on one part of GeoSpace, nor on one part of the Atmosphere but rather on the integration of Geospace and Atmospheric modeling.
Question 12. I need more clarifications on the strategic area "Measurements of earth and planetary atmospheres using space-borne Fourier transform infrared spectroscopy (FTIR)". Are projects involving FTIR are the only ones that will be considered for funding under this AO?
Yes, under this AO FTIR spectroscopies are the only ones that will be considered for funding under this Tier 1 priority.
Question 13. I need more clarification on the strategic area "geomatics and integrated landscape management using space data for planetary applications".
This strategic area refers to remote sensing of the Earth and other planetary bodies and the informatics behind the management of that data.
Question 14. Are "cash" contributions from the lead institution and project members required?
No, contributions to the project can be in-kind, cash or a combination of both. However for in-kind contributions, an estimation of the value must be done. Also it must be calculated as non-CSA confirmed funding (section 3.2). For projects requiring more than 25% of funds from other sources, CSA must receive proof that such funds have been confirmed before awarding the grant.
Question 15. What is the proposed starting date for the three-year period of funding?
The three year period starts from the date a grant agreement is signed by both parties. We intend to have all grant agreements in place in the first quarter of calendar year 2012. For proposal purposes, please assume project start dates of March 2012.
Question 16. What is the expected timeline of the review process?
CSA goal is to respond to the proposal within 40 weeks of closing date of the Announcement of Opportunity and, to send for signature a grant/contribution agreement within 10 weeks after formal approval of the proposal. We intend to have all grant agreements in place in the first quarter of calendar year 2012.
Question 17. Where is the application form?
Only NOI applications that have passed the initial screening process will be further considered to receive the full Application Form. The Application Form will be sent to the applicant by e-mail as soon as the initial screening process is completed. All applicants will receive the results of the screening process.
Question 18. What should be included in the NOI?
The NOI must clearly provide the project title with a short description the project, activities and collaborations planned. It must also identify the relevance with one (or many) CSA strategic area(s) described in the AO (section 2.1). It is expected that applicant provides also informations such as: the length of the project, the total project cost, CSA requested funding, non-CSA funds (sources of funds, expected amount and proportion of the total project cost), and the identification of costs that will require CSA funding (item by item).
Question 19. For the NOI, does the 250-word maximum text include the names and contact informations of the PIs, the co-investigators and the Duly Authorized Contact of the lead organization?
No. The limit of 250 words should be dedicated to describe the project.
Question 20. Do I need to obtain the signature from the duly authorized signatory from each participating organisation?
On May 26, 2011, we sent a revised application form to each PI. From now on, we are only requesting the signature from the duly authorized signatory of the institution/organization of the PI. In the new application form, we removed the section where we were asking the signature from the duly authorized signatory from each participating organisation.
Question 21. Which type of confirmation should I provide to confirm the legal name of the organisation?
The signature from the duly authorized authority is sufficient to confirm the legal name of the organisation.
Question 22. May I add some pages if I have more than 5 team members in my collaborative team?
You may add additional pages if it is necessary.
Question 23. What is the difference between the contact from office of research and the duly authorized signatory?
The contact from office of research is the contact point at the administrative level. The duly authorized signatory represent legally of the organisation.
Question 24. Where do I describe the project?
You must include the project description in section 6. The sub-sections under section 6 of the application form are a reminder to ensure you provide all the necessary information for the evaluation criteria.
Question 25. Does this program work similar to the NSERC grant programs?
CSA has its own authority under its Class Grants and Contributions granted by the Treasury Board of Canada. Therefore, we have our own terms and conditions under this program.
Question 26. Are foreign co-investigator's expenses eligible?
Yes if their contribution is essential to the success of the project. Such contribution must be well detailed and justified. Expenses could only be those described in Appendix B "Eligible Costs Definitions".
Question 27. Is there a limit of pages for the proposal?
Yes, as indicated in Section 6 of the application form: "...the maximum number of pages allowed is 30." Page format is also mentioned in this Section.
Question 28. Do you have any policy on IP created from the project?
Yes, the IP belongs to the grant recipient and not with the Government of Canada (GoC).
Question 29. May I be part of several projects?
A single PI can lead only one project at a time although the researcher may be a co-investigator or a collaborator in an unlimited number of applications.
Question 30. How should I send my application form?
Applicants must post-mail four (4) paper copies of the proposal, one with original signatures and an identical electronic copy of the proposal on a standard media (USB Key, CD or DVD) to the address below. Due to the labour disruption at Canada Post, we encourage you to use another courier service to send your documents.
Clusters Pilots Announcement of Opportunity
c/o France Bolduc
Space Science and Technology
Canadian Space Agency
6767 Route de l'Aéroport
Saint-Hubert, Quebec J3Y 8Y9
Question 31. How do I share the money?
The Recipient will sign a grant agreement and receive the full amount of CSA funding. Therefore, the Recipient cannot transfer the grant (totally or partially) to other organizations but is allowed to sub-contract portions of the project and compensate them for the work undertaken.
Appendix A - Evaluation Grid Form
Scoring and weights
Each evaluation criterion below will be rated on a letter scale from A to D, with A being the highest score. A numerical weight is associated with each letter as indicated hereafter.
Note: Collaborators include the PI, co-investigators, and collaborators from other organizations interested in collaborating in the project.
1. Benefits to Canada
Benefits to Canada criterion score
The proposal will be evaluated for direct or indirect benefits of the activities for the Canadian population. Training of students and HQP will be an important factor. The impact of project's activities on Canadian society, the potential for Earth applications of the proposed research, how the project will contribute to Canadian Government's objectives and the potential for industrial development will be considered.
Poor. The project's activities do not involve training opportunities and are not likely to generate benefits to Canadians. It is not clear how the project's activities will contribute to the mandate of any OGD. (Score: D=0)
Average. The project's activities is vaguely related to the mandate of a Government Department however the benefits to Canadians are indirect and the potential for HQP training and knowledge transfer is low. (Score: C=4)
Good. There is a clear and well defined description on how the project's activities will contribute to improving life for Canadians, to the mandate of an OGD and to support training of HQP. (Score: B=7)
Excellent. The project's activities will be critical for the mandate of one or multiple OGD and has clear and direct benefits for Canadians. It is clearly demonstrated how the research will involve HQP training, lead to knowledge transfer and that there is a high potential for spin-off creation or industrial advantage. (Score: A=10)
Results criterion score
This criterion will focus on the impact of the proposed activities in the field and the quality of the proposal. The potential to develop new space know-how or Canadian expertise and to increase Canadian space capacity in the domain will be evaluated.
2.1 Enhancement of Canada's world class expertise/leadership
Poor. The project's activities will not lead to improvement of Canadian expertise in any aspect of the space program. (Score: D=0)
Average. The project's activities will marginally improve Canadian expertise in the preparation of future space missions. Canadian international position in the area of research will be slightly improved. (Score: C=4)
Good. The project's activities will significantly improve Canadian expertise and know-how in the field, placing Canada as a major player in the domain. (Score: B=7)
Excellent. It is demonstrated that the project's activities will position Canada as an international leader in this field and will result in the development of world-class expertise in the area. (Score: A=10)
2.2 Originality and quality of the research proposed
Poor. The research proposal is poorly presented and many aspects of the project's activities are not clear. The proposal is not innovative and will not lead to significant impacts in the field. (Score: D=0)
Average. The research proposal is well presented and clear however marginally innovative and results of the project's activities will only have a small impact in the research area. (Score: C=8)
Good. The research proposal is well written, the project's activities are likely to have a strong impact in the research area and produce high level scientific or technical knowledge. (Score: B=14)
Excellent. The proposal is exceptionally well prepared and strong. The proposed activities will produce unique knowledge or expertise with a major international impact for the Canadian space program. (Score: A=20)
2.3 Improvement of participants' space proficiency and know-how
Poor. Project's collaborators will not improve their expertise in space-related activities and it is not clear whether they will be more proficient in future space-related activities. (Score: D=0)
Average. Expertise sharing will slightly benefit each collaborator of the project however the improvement of space proficiency is modest. (Score: C=4)
Good. The expertise of project's collaborators in space-related activities will clearly improve, enhancing their capacity to answer needs of the Canadian space program. (Score: B=7)
Excellent. The project's results will strongly improve collaborators' proficiency in space-related activities, allowing them to play key roles in future Canadian space missions. (Score: A=10)
Resources criterion score
The expertise of the project's collaborators and the need for the creation for a Cluster will be evaluated. The quality of the budget and management plan, distribution of roles and responsibilities (including clear identification of interfaces between collaborators to minimize complexity) will be assessed, as well as the participation of non-CSA sources of funding in supporting the project's activities.
3.1 Expertise of the different teams and synergy expected, requirement for a Cluster to achieve the objectives
Poor. Collaborators' expertise is incomplete or inappropriate. The objectives do not require the creation of a project and can be achieved by single research teams. (Score: D=0)
Average. It is not clear how a project including the proposed experts is required to achieve the objectives of the proposal. The global expertise may be appropriate but a low synergy between collaborators is expected. (Score: C=4)
Good. Project's collaborators bring all the required expertise to achieve the objectives proposed. Their expertise is complementary and there is a high level of synergy between them. (Score: B=7)
Excellent. The collaborators bring together a world-class expertise in the project, which is required to achieve the proposed objectives. A high level of synergy is expected and will be critical for the accomplishment of the project's objectives. (Score: A=10)
3.2 Quality of the budget and management plan; roles and responsibilities
Poor. The management plan is poorly prepared and roles and responsibilities are not described. Budget is either insufficient or overestimated and is not well justified. (Score: D=0)
Average. Management plan is clear however some information is lacking on some roles and responsibilities. Interaction between collaborators is not clear. Budget justification is not complete. (Score: C=4)
Good. Management plan is good, with roles and responsibilities well described and appropriate. The budget is appropriate and well justified. (Score: B=7)
Excellent. Management plan is very good, with roles and responsibilities clearly assigned to the appropriate teams, ensuring the most efficient use of resources and expertise. (Score: A=10)
3.3 Level of leveraging and contribution from other funding sources
This criterion evaluates the confirmed funding and in-kind contribution from the applicants and other organizations. Funding from other organizations than the CSA must be confirmed if it exceeds 25% of the total project budget. The application must include letters from funding sources confirming their level of funding.
- Does the project include financial and/or in-kind contribution? If so, by whom? At which level?
- Does the applicant provide in-kind contribution such as access to laboratories, field sites, or instruments? If so, what is the value of such contribution?
- Is this contribution vital for the project?
- What is the justification for such contribution?
- Do other organizations confirm their funding or in-kind contribution?
Poor. There are no leveraged funds or in-kind contributions from the applicants or other organizations. (Score: D=0)
Average. Funds may come from an organization other than the CSA but have yet to be confirmed. There are in-kind contribution(s) to be provided by the applicant and/or other organizations but such contribution(s) are neither significant nor important for the success of the project. (Score: C=4)
Good. The project benefits from leveraged funds. The applicant as well as other organizations will provide funds as well as in-kind contribution(s). Such contribution(s) are important but not necessarily critical for the success of the project. Funds to be provided by other organizations have been confirmed or represent less than 25% of the total project budget. (Score: B=7)
Excellent. Leveraged funds from other organization(s) are significant. Confirmed funds as well as in-kind contribution(s) are essential for the success of the project. Funds from organization(s) other than the CSA represent more than 25% of the total project budget and are all confirmed. (Score: A=10)
Feasibility criterion score
Feasibility of achieving the objectives with collaborators' expertise, management plan and budget proposed will be assessed. The probability to obtain the expected results in the time frame will be evaluated.
Poor. Participants' expertise and budget proposed are insufficient to achieve the objectives. It is not likely that the project will obtain the results due to a lack of expertise, a weak management plan or a lack of time. (Score: D=0)
Average. There is a lack of confidence on the capacity of the project to achieve the proposed objectives in time. Requirements were not clear and do not seem to be well understood. (Score: C=4)
Good. Collaborators' expertise and the good management plan suggest that the objectives will be achieved within time and budget. The requirements are well described and understood. (Score: B=7)
Excellent. The project's collaborators will certainly achieve the objectives in time and budget and clearly describe the project's requirements. (Score: A=10)
5. Risk and mitigation strategies
Risk and mitigation strategies criterion score
This criterion evaluates key risks associated with the project and the mitigation strategies for each risk. It includes a though ought analysis of the project' financial, technical, managerial and environmental risks.
Poor. The proposal does not identify any key risks nor mitigation strategies or, some risks are identified but related mitigations strategies are missing. (Score: D=0)
Average. Some, but not all, key risks and their mitigation strategies are defined. (Score: C=4)
Good. Key risks and their mitigation strategies are defined but there are few details on the risk evaluation occurrence probability presented. (Score: B=7)
Excellent. Key risks and their mitigation strategies are well described. The risk evaluation occurrence probability is deemed realistic. (Score: A=10)
Total Max 100
Total Min 0
Appendix B - Eligible Costs Definitions
Note that until a written funding agreement is signed by both parties, no commitment or legal obligation exists on the part of the CSA to provide funding in the form of a Grant to any successful application.
Accommodation: For these types of expenses, reasonable costs will be reimbursed.
Acquisition or rental of equipment: Consists of equipment, including software rented, acquired or constructed exclusively for the project. In order to be eligible, such equipment must be identified in the project cost estimates, and approved by the CSA. All such equipment shall be charged to the project at the net price, including all costs incurred to get the equipment operational after deducting all trade discounts, rebates and similar charges. It includes also disposal costs. The PST, HST and GST should be excluded.
Consultant services: The nature of services to be acquired shall be set out in the proposal estimates. The amount eligible for a consultant shall be the actual contract amount. The CSA reserves the right to approve only a portion of the consultant fees submitted.
Data management: Can include, but is not limited to, data archiving.
Licenses and permits fees: Can include, but is not limited to, software licenses.
Marketing and printing services: This includes the development of a marketing plan, the hiring of marketing expertise to implement the plan and related marketing activities such as, but not limited to, labelling, packaging, promotional materials, advertising, product demonstrations and participation at trade shows.
Meal allowances: Unless stated otherwise in the funding agreement between the CSA and the recipient, Treasury Board rates shall be used in reimbursing expenses such as meeting with the CSA officials and any other project activities (e.g. project planning and review meetings between the recipient and its partners).
Overhead (administrative) costs (not to exceed 20% of eligible costs for universities and 15% for other eligible recipients: This represents expenses of doing business that are not readily identified with a particular project or activity, but are necessary for the general operation of the organization and the conduct of activities it performs. In theory, costs like heat, light, accounting and personnel might be charged directly if little meters could record minutes specifically related to the project. Practical difficulties preclude such an approach.
Publications and communication services: Includes publication fees, report preparations, web development and animations.
Salaries and benefits:
Salaries include wages for all personnel with direct involvement in the project such as, but not limited to, engineers, scientists, technologists, researchers, project managers, students and administrative assistants. All eligible personnel must be employees on the recipient's payroll. Payment in terms of shares, stock, stock options and the like are not eligible. The amount invoiced shall be actual gross pay for the work performed and shall include no markup for profit, selling, administration or financing.
The eligible payroll cost is the gross pay of the employee (normal periodic remuneration before deductions). Normal periodic remuneration rates are the regular pay rates for the period excluding premiums paid for overtime or shift work. The payroll rate does not include any reimbursement or benefit conferred in lieu of salaries or wages. When hourly rates are being charged for salaried personnel, the hourly rates shall be the periodic remuneration (annual, monthly, weekly, etc.) divided by the total paid hours in the period including holidays, vacation and paid sickness time.
Labour claims must be supported by suitable records such as time sheets and records, and be held for verification at time of audit. Management personnel are required to maintain appropriate records of time devoted to the project.
Benefits are defined as a reasonable prorated share of expenses associated with the direct labour cost such as the employer's portion of Canada Pension Plan, Quebec Pension Plan and Employment Insurance, employee benefits such as health plan and insurance, Worker's Compensation, sick leave and vacation plus any other employer paid payroll related expenses. Those items which have no relationship to the project or which have been charged on an indirect basis are not eligible. The determination of the fringe benefits amount shall be in accordance with generally accepted cost accounting principles. In general, fringe benefits rate provided in the project estimate shall be computed once during the life of the project and agreed on prior to the signing of the agreement. If retroactive adjustments are made, these must be indicated on claims for progress payments for the CSA's approval.
Training: Training expenses shall be in direct relation to the project. They include the development of a training plan, the hiring of training expertise to implement the plan and related activities (such as training materials, seminar fees, and wages during the time that employees received off-the-job training).
Travel: Travel expenses shall be in direct relation to the project. Unless stated otherwise in the funding agreement between the CSA and the recipient, Treasury Board rates shall be used in reimbursing expenses.
Appendix C - Applicant Declaration on Confidentiality, Access to Information Act and Privacy Act
Appendix C Form (PDF Document - 29 KB)
The Applicant, by its duly authorized representative signing below, certifies that:
The Applicant authorizes the CSA to share this application (including supporting material) with other federal, provincial/territorial government or municipal administrations sources of assistance to facilitate cooperation between the CSA and the other federal departments and provincial governments in the Applicant's application for such assistance and the review and assessment of the applications, to ensure there will be no duplication of assistance and to confirm that all agreements are being adhered to. The Applicant also authorizes the CSA to gather from other federal departments, provincial/territorial governments or municipal administrations the information necessary for such purposes.
Any authorizations from individuals and other third parties that may be necessary to provide the information required to be submitted in the application have been obtained.
Necessary measures have been taken to protect the confidentiality of the information provided by the Applicant. This information is collected under the authority of the CSA Class Grant and Contribution Program to support Research, Awareness and Learning in Space Science and Technology - Research Component and will be used for evaluation and selection of proposals. Personal information (such as contact information, biographical information, etc.) included in the rejected proposals will be stored in a Personal Information CSA Bank for 5 years and then destroyed (Information Bank to be registered with Treasury Board Secretariat soon). Personal information included in the successful proposals will be retained along with the results of their proposals for historical purposes. This data is protected under the Privacy Act. According to the Privacy Act, the data linked to one individual and included in the proposal being evaluated can be accessed by the specific concerned individual who has rights with respect to this information. This individual may, upon request, (1) be given access to his/her data and (2) have incorrect information corrected or have a notation attached.
The Applicant understands that the information provided in this application (including supporting material) is subject to the federal Access to Information Act and Privacy Act.
I certify that I have read and clearly understand the above information and the representation made herein are true and accurate.
Duly Authorized Representative (typed name and title):
Appendix D - Environment Assessment Checklist
Appendix D Form (PDF Document - 30 KB)
It is the CSA's responsibility to determine if the CEAA applies to a specific project, and if a screening environmental assessment (EA) must be completed. In order to help the CSA and other federal authorities to perform the EA tasks, Applicants to the CSA Grant & Contribution Program to Support Research, Awareness and Learning must complete the table below.
Please indicate yes (Y), no (N) or unknown (U) by checking the appropriate box for EACH statement in the table.
If it is determined that the CEAA applies, the federal EA process must be completed prior to the CSA signing a funding agreement for a project. Where applicable, these EAs have to be harmonized with provincial EA legislation and practices.
|1||The proposal involves the construction, operation, modification, decommissioning, abandonment or other activity in relation to a built structure that has a fixed location and is not intended to be moved frequently.|
|2||The project will involve the decommissioning of a physical work with a footprint greater than 25 m2.|
|3||The total project will result in a physical work with a footprint greater than 25 m2, or the construction of a building with a footprint greater than 100 m2.|
|4||The project will be carried out within 30 metres of a water body.|
|5||The project involves the likely release of a polluting substance into a water body.|
If you checked Yes to any of the statements, a CSA representative will contact you.
Duly Authorized Representative (typed name and title):
Appendix E - Chapter M-30 Supporting Documentation Form (for Organizations in Quebec)
Note: An Act respecting the ministère du Conseil exécutif, L.R.Q., c. M-30.
Appendix E Form (PDF Document - 114 KB)
Please review the relevant provisions of the Act, complete this form, and return it to the CSA signed by the Duly Authorized Representative, along with all the required supporting documents in your application.
Legal Name of Entity / Organization (include exploitation name if different):
Under section 3.11, is the Applicant (proposed payee) a municipal body or school body within the meaning of 3.6.2 of the Act? Yes | No
Under section 3.12, is the Applicant (proposed payee) a public agency within the meaning of section 3.6.2 of the Act? Yes | No
If an agreement is signed between Applicant and the CSA, will the agreement affect a government agency, municipal body, school body or public agency within the meaning of the Act? Yes | No
If you answered "Yes" to any question, you must do the following:
Obtain the authorization from the Secrétariat aux affaires intergouvernementales canadiennes of the Quebec government before signing the funding agreement.
Provide a copy of this authorization before the signature of the funding agreement.
If you answered "No" to all three questions, please attach this form, signed by the Duly Authorized Signatory, to your application along with any appropriate supporting documents.
I certify that I have read and clearly understand the above information and the representation made herein are true and accurate.
Duly Authorized Representative (typed name and title):
Appendix F - List of CSA Grants and Contracts Awarded to the Applicant
Please provide a list of CSA grants and contracts awarded to the Applicant and/or the applicant's faculty members over the last three years.
Capacity Building in SS&T – Clusters Pilots Results - Selected Proposals
|Carrington, Tucker||Development of lunar and planetary sciences||Queen's University||Understanding the methane cycle in planetary atmospheres|
|Cohendet, Patrick||Space policy research (e.g. sustainability, international treaties and legal frameworks, planetary protection and defense, space security, socio-economic benefits, metrics innovation and/or management)||HEC Montréal||Measure of the Impacts for the Economy and Society of the Investments in the Expertise in Space in Canada|
|Cloutis, Edward||Analysis and curation of astromaterials||University of Winnipeg||PASCAL: Planetary Atmosphere and Surface Constituents Analysis Laboratory|
|Flemming, Roberta L.||Analysis and curation of astromaterials||University of Western Ontario||Astromaterials Training and Research Opportunities ("ASTRO")|
|Knudsen, David||Coupled GeoSpace - Atmosphere modeling and data assimilation||University of Calgary||Advancing the State of the Art in Measurements and Models of Ionosphere - Thermosphere - Magnetosphere Coupling|
|Leblon, Brigitte||Soil Moisture measurement and applications with spaceborne data||University of New Brunswick||Assimilation of optical and radar data into permafrost/soil temperature modelling in relationship to carbon and water cycles in northern ecosystems|
|Quinton, William (Bill) L.||Carbon Cycle Science with space-borne data assimilation and modeling||Wilfrid Laurier University||Cluster for Subarctic Ecosystems in Transition, C-SET|
|Rankin, Robert||Development of lunar and planetary sciences||University of Alberta||Cluster for Lunar and Planetary Science: Advanced Coupled Models, Scientific Mission Definition, and Data Interpretation|
|Walker, Kaley||Measurements of earth and planetary atmospheres using space-borne FTIR||University of Toronto||PREAFISS: A Capacity-building Cluster for Space-borne Atmospheric Remote Sounding using FTIR Spectroscopy|
|Zee, Robert E.||Development of training programs for the next generation of experimental space scientists||University of Toronto||Micro mission instruments for carbon cycle science, soil moisture measurements, and lunar and planetary sciences|
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